Nature of the Event

Regulatory disclosure pursuant to Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, intimating the proceedings of the 35th Annual General Meeting (AGM).

Key Details

  • The 35th AGM was held on Saturday, September 12, 2026.
  • The meeting commenced at 4:00 PM IST and concluded at 5:15 PM IST.
  • The venue was the Registered Office of the Company at Village Barpali, PO-Kesramal, Rajgangpur, Dist-Sundargarh, Odisha-770017.
  • The meeting was convened in compliance with the Companies Act, 2013 and SEBI Listing Regulations.
  • The Notice of the meeting was dated August 14, 2026, and the Annual Report for FY 2025-26 was circulated electronically to shareholders.

Attendees

  • Chairman: Mr. C.K. Bhartia
  • Managing Director: Mr. Y.K. Dalmia
  • Directors Present: Mrs. Sunita Dalmia (Promoter Director), Mr. Bhagiratha Mishra (Independent Director), Mr. Gagan Goyal (Executive Director)
  • Key Officers: Mr. M.K. Hati (CFO), Mr. Ananta Narayan Khatua (Company Secretary & Compliance Officer)
  • Shareholders: 41 members were physically present at the venue.
  • Auditors Present: Representatives of M/s. Garv & Associates (Statutory Auditors) and Ms. Shruti Agarwal (Practising Company Secretary, Secretarial Auditor and Scrutinizer) attended via Video Conference (VC).

Proceedings and Resolutions

The meeting addressed the following business items from the Notice:

Ordinary Business

1. Adoption of the audited standalone financial statements for the financial year ended March 31, 2026, along with the reports of the Board of Directors and Statutory Auditor (Ordinary Resolution).

2. Adoption of the audited consolidated financial statements for the financial year ended March 31, 2026, along with the report of the Statutory Auditor (Ordinary Resolution).

3. Declaration of dividend on equity shares (Ordinary Resolution).

4. Re-appointment of Mrs. Sunita Dalmia as a director liable to retire by rotation (Ordinary Resolution).

Special Business

5. Ratification of payment of remuneration to the Cost Auditor for the Financial Year 2026-27 (Ordinary Resolution).

6. Alteration in the Memorandum of Association of the Company (Special Resolution).

7. Alteration in the Articles of Association of the Company (Special Resolution).

8. Increase in the authorized share capital of the Company (Special Resolution).

9. Issuance of 25,00,000 (Twenty-Five Lakh) fully convertible warrants on a preferential basis (Special Resolution).

10. Issuance of up to 5,00,000 (five lakh) equity shares to a person belonging to the non-promoter category on a preferential basis (Special Resolution).

Key Financial and Operational Highlights

  • The Statutory Auditors' Reports on the standalone and consolidated financial statements and the Secretarial Audit Report for FY 2025-26 contained no qualifications, reservations, adverse remarks, or disclaimers.
  • Shareholders were briefed on the company's business affairs and performance highlights for FY 2025-26.

Voting Process

  • Remote e-voting was available from Wednesday, September 09, 2026, at 9:00 AM IST until Friday, September 11, 2026, at 5:00 PM IST.
  • A Ballot Process was available during the AGM for shareholders who had not voted via remote e-voting.
  • Voting on all resolutions was kept open for 30 minutes after the conclusion of the AGM for such shareholders.
  • The results of the remote e-voting and ballot process, along with the Consolidated Scrutiniser's Report, were to be intimated separately and placed on the company's website, the stock exchanges' websites, and the website of National Securities Depository Limited.

Q&A Session

A question-and-answer session was held where shareholders posed questions relating to the company's business affairs, which were addressed by the management.

Additional Information

The summary of proceedings (Annexure A) was submitted as part of the disclosure. The information is also available on the company's website at www.surajproducts.com.