Key Event: 80th Annual General Meeting

The 80th AGM of Surat Trade and Mercantile Limited is scheduled to be held on Tuesday, September 22, 2026, at 03:30 P.M. (IST). The meeting will be conducted through Video Conferencing (VC) facility / Other Audio Visual Means (OAVM).

Annual Report Availability

  • Exact Path to Annual Report: http://www.stml.in/Reports/Annual%20Reports/STMLAnnualReport_202526.pdf
  • Navigation Path on Website: www.stml.in > Investor Relations > Annual Report > Annual Report 2025-2026

Target Audience for Communication

The enclosed letters are specifically addressed to shareholders with the following Folio Numbers who had not registered their email addresses as of the cut-off date of August 21, 2026: STM0075050, STM0075065, STM0075091, STM0075095, STM0075109, STM0075122, STM0075146.

KYC Update Reminder and Mandatory Requirements

The disclosure serves as a reminder to update KYC details pursuant to SEBI Master Circular No. SEBI/HO/MIRSD/POD-1/P/CIR/2024/37 dated May 07, 2024. The circular mandates all listed companies to record the following details for security holders holding physical securities:

  • Mandatory Fields: PAN, Address with PIN code, Mobile Number, Bank Account details, Specimen Signature, and choice of Nomination.
  • Optional Field: Email ID (shareholders are requested to register it to avail online services).

Financial Impact of Non-Compliance

The SEBI Circular mandates that effective April 1, 2024, shareholders holding physical securities in folios lacking the updated mandatory details will be eligible for any payment (including dividend, interest, or redemption) only through electronic mode.

Resources and Contact Information

  • The required forms for nomination and KYC updation (ISR-1, ISR-2, ISR-3, SH-13, SH-14) and SEBI circulars are available on the RTA's website: https://ris.kfintech.com/clientservices/investors/isrs.aspx
  • All shareholder queries or service requests in electronic mode must be raised through the RTA website: https://kprism.kfintech.com/ or by contacting +91 40 67161624.
  • Shareholders are urged to update their email addresses through their Depository Participants (for electronic holdings) or by communicating with the company/RTA to continue receiving all communications and support the Green Initiative.

Filing and Authentication

The letter to BSE is digitally signed by Ankita Prasiddha Shroff, Company Secretary and Compliance Officer (Membership No.: A36425) on August 27, 2026.