Surat Trade and Mercantile Limited has submitted the scrutinizer's consolidated report for its First Extra-Ordinary General Meeting (EGM) for FY 2026-27 held on Monday, August 10, 2026, at 11:30 AM IST through Video Conference/Other Audio Visual Means. The meeting commenced at 11:30 AM and concluded at 12:03 PM.

The company provided remote e-voting facilities through KFin Technologies Limited, with the voting period commencing on Friday, August 7, 2026 (9:00 AM) and ending on Sunday, August 9, 2026 (5:00 PM). Shareholders as of the cut-off date Saturday, August 1, 2026, were eligible to vote. E-voting facility (Insta-poll) was also provided during the EGM for members who had not voted remotely.

Mr. Jigar Vyas (FCS No. 8019, CP No. 14468) of Jigar Vyas & Associates was appointed as scrutinizer to oversee the voting process in a fair and transparent manner.

Voting Results

Resolution 1: Ordinary Resolution - Details not specified in the scrutinizer's report summary table, but reported as passed with requisite majority.

Resolution 2: Special Resolution - Approval for Increase in Limit for Making Investments, Giving Loans, Providing Guarantees and Securities under Section 186 of the Companies Act, 2013

  • Votes in Favour: 14,57,01,656 (99.999%)
  • Votes Against: 1,464 (0.001%)
  • Invalid/Abstained Votes: 10,100
  • Result: Passed with requisite majority

Resolution 3: Ordinary Resolution - To Ratify and Approve Material Related Party Transactions with Mr. Alok P. Shah (DIN: 00218180), Managing Director, exceeding prescribed limits for Financial Year 2025-26

  • Votes in Favour: 2,45,780 (99.408%)
  • Votes Against: 1,464 (0.592%)
  • Invalid/Abstained Votes: 14,54,65,976
  • Result: Passed with requisite majority

The scrutinizer's report was prepared pursuant to Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014, and Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

The consolidated report will be available on the company's website at www.stml.in and all electronic data and relevant records relating to e-voting will be preserved by the company secretary after the chairman approves and signs the minutes of the EGM.