Meeting Details

  • Date: Wednesday, September 23, 2026
  • Time: 4:05 P.M. (IST)
  • Location: Conducted through Video Conference (VC)/Other Audio Visual Means (OVAM)
  • Type: 19th Annual General Meeting

Proposed Resolutions and Implications

Five resolutions were proposed for shareholder approval:

Ordinary Business:

1. Adoption of Audited Standalone Financial Statements for FY ended March 31, 2026

2. Adoption of Audited Consolidated Financial Statements for FY ended March 31, 2026

3. Re-appointment of Mr. Manoj Dhansukhlal Suratwala (DIN: 01980434) as Director retiring by rotation

4. Declaration of dividend on Equity Shares for FY ended March 31, 2026

Special Business:

5. Approval of material related party transaction with Suratwwala Properties LLP

6. Approval of material related party transaction with Suratwwala Natural Energy Resource Private Limited (formerly Suratwwala Natural Energy Resource LLP)

Voting Process and Methods

  • Remote e-voting period: Sunday, September 20, 2026 (9:00 A.M. IST) to Tuesday, September 22, 2026 (5:00 P.M. IST)
  • E-voting at AGM: Available for members attending virtually who hadn't voted during remote period
  • Physical polling: Dispensed with as no physical AGM was convened
  • Proxy appointments: Dispensed with in accordance with MCA and SEBI circulars
  • Scrutinizer: Shridhar Phadke of SVP & ASSOCIATES, Practising Company Secretary (Membership No. FCS 7867 CP No. 18622)
  • Voting service provider: MUFG Intime India Private Limited (Linkintime)

Key Voting Outcomes

Shareholder Participation:

  • Total shareholders on record date (September 16, 2026): 10,319
  • Shareholders attending meeting through VC/OAVM: 46 total (12 Promoter and Promoter Group, 34 Public)

Resolution-wise Results:

Resolution 1 (Adoption of Financial Statements):

  • Total votes polled: 139,757,250
  • Votes in favor: 139,756,302 (99.9993%)
  • Votes against: 948 (0.0007%)
  • Shareholders voting: 120

Resolution 2 (Director Re-appointment):

  • Total votes polled: 13,342,072
  • Votes in favor: 13,341,124 (99.9929%)
  • Votes against: 948 (0.0071%)
  • Shareholders voting: 103

Resolution 3 (Dividend Declaration):

  • Total votes polled: 139,757,250
  • Votes in favor: 139,756,302 (99.9993%)
  • Votes against: 948 (0.0007%)
  • Shareholders voting: 120

Resolution 4 (RPT with Suratwwala Properties LLP):

  • Total votes polled: 13,342,072
  • Votes in favor: 13,341,124 (99.9929%)
  • Votes against: 948 (0.0071%)
  • Shareholders voting: 103

Resolution 5 (RPT with Suratwwala Natural Energy Resource):

  • Total votes polled: 13,342,072
  • Votes in favor: 13,341,124 (99.9929%)
  • Votes against: 948 (0.0071%)
  • Shareholders voting: 103

Category-wise Voting Breakdown:

Promoter and Promoter Group voted only on Resolutions 1 and 3 (financial statements and dividend), casting 126,402,510 votes全部 in favor (100%). Public Non-Institutions voted on all resolutions, with minimal opposition (948 votes against across all resolutions).

Scrutinizer's Role and Findings

Shridhar Phadke was appointed scrutinizer by Board resolution dated August 13, 2026. His responsibilities included:

  • Ensuring fair and transparent voting process
  • Scrutinizing and counting votes cast through remote e-voting and e-voting at AGM
  • Unblocking electronic votes in presence of witnesses not employed by the company
  • Preparing consolidated report of voting results

The scrutinizer confirmed that all resolutions passed with requisite majority and that the voting process complied with applicable regulations.

Compliance with Laws and Regulations

The meeting and voting process complied with:

  • Sections 108, 109, and 110 of Companies Act, 2013
  • Rules 20 and 22 of Companies (Management and Administration) Rules, 2014
  • Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA General Circular nos. 20/2020, 17/2020, and 14/2020
  • Quorum requirements under Section 103 of Companies Act, 2013

Additional Information

  • Cut-off date for shareholder eligibility: September 16, 2026
  • Notice of AGM circulated: Monday, August 31, 2026
  • Voting results declared: Thursday, September 24, 2026
  • All documents available on company website: www.suratwwala.co.in
  • The register and voting records remain with the scrutinizer until minutes are approved by the Chairman