Meeting Details

  • Meeting Type: 31st Annual General Meeting (AGM)
  • Date: Tuesday, September 22, 2026
  • Time: 11.30 a.m. (IST)
  • Mode: Video Conferencing (VC) / Other Audio Visual Means (OAVM)
  • Location: Deemed to be conducted at Registered Office - Suyog House, Plot No 30, MIDC Central Road, Andheri East, Mumbai-400093

Proposed Resolutions and Implications

Ordinary Business

1. Adoption of Financial Statements: To receive, consider and adopt the Standalone and Consolidated Audited Financial Statements for the financial year ended March 31, 2026, together with Reports of the Board of Directors and Auditors.

2. Re-appointment of Director: To re-appoint Mrs. Suchitra Lature (DIN: 07440192) who retires by rotation and offers herself for re-appointment.

3. Declaration of Dividend: To declare dividend on Equity Shares for FY ended March 31, 2026. The Board has recommended a dividend of Re. 1 (Rupee One Only) per Equity Share (10%) of ₹10/- each.

Special Business

4. Ratification of Cost Auditor's Remuneration: Ordinary Resolution to ratify remuneration of ₹1,00,000 (excluding taxes) payable to M/s. Avnesh Jain & Associates, Cost Accountants (Firm Registration No. 101048) for conducting cost audit for FY 2026-27.

5. Re-appointment of Whole-Time Director: Ordinary Resolution for re-appointment of Ms. Subhashita Lature (DIN: 07953938) as Whole-Time Director for 5 years from January 10, 2027 to January 09, 2032 with remuneration up to ₹1,50,00,000 per annum.

6. Approval for Loans/Guarantees: Special Resolution to approve giving loans/guarantees/securities up to ₹40 Crores to subsidiaries, associates, joint ventures, or group entities where directors are interested.

7. Remuneration to Non-Executive Director: Special Resolution to approve payment of remuneration not exceeding ₹80,00,000 per annum to Mrs. Suchitra Lature, Non-Executive Director, which exceeds 50% of total remuneration to all non-executive directors.

Voting Process and Methods

  • Remote e-Voting Period: Thursday, September 17, 2026 (9:00 a.m.) to Monday, September 21, 2026 (5:00 p.m.)
  • Cut-off Date for Voting Rights: Tuesday, September 15, 2026
  • Voting Service Provider: National Securities Depository Limited (NSDL)
  • Methods Available: Remote e-voting and e-voting during AGM proceedings
  • Scrutinizer: M/s. Pravesh Palod & Associates, Practicing Company Secretary (COP No. ACS 26765)
  • Proxy Voting: Not available as meeting is conducted through VC/OAVM

Key Voting Information

  • Record Date for Dividend: Friday, September 11, 2026
  • Dividend Payment Date: On or after Tuesday, September 22, 2026
  • Dividend Amount: ₹1 per equity share (10%)
  • Taxation: TDS applicable as per Income Tax Act, 2025 - 10% for residents with PAN, 20% without PAN, 20% plus surcharge for non-residents
  • Document Submission Deadline: Tuesday, September 15, 2026 for TDS determination documents

Shareholder Participation Details

  • Maximum VC Participants: 1,000 members on first-come-first-served basis (excludes large shareholders, promoters, institutional investors, directors, KMPs, committee chairpersons, auditors)
  • Question Submission Period: September 15-17, 2026 (9:00 a.m. to 5:00 p.m.)
  • Speaker Registration: Required in advance by email to investor@suyogtelematics.co.in
  • Institutional Members: Required to submit Board Resolutions/Authorization documents to scrutinizer

Compliance Information

  • Regulatory Compliance: Meeting conducted in accordance with MCA Circulars and SEBI Circular dated October 3, 2024
  • Document Availability: Notice and Annual Report available on company website (www.suyogtelematics.co.in), BSE, NSE, and NSDL websites
  • Physical Copies: Available on request for members not registered with email addresses
  • Green Initiative: Encouragement for shareholders to register email addresses for electronic communication

Signatories and Contacts

  • Company Secretary & Compliance Officer: Aarti Kamlesh Shukla (M. No. A63670)
  • Scrutinizer Contact: cspalodpravesh@gmail.com
  • RTA: Bigshare Service Private Limited
  • Investor Contact: investor@suyogtelematics.co.in

Additional Financial Information

  • Dividend Record Date: September 11, 2026
  • TDS Documentation Deadline: September 15, 2026
  • Loan/Guarantee Limit: ₹40 Crores
  • Director Remuneration Limits: ₹1.5 crore for Whole-Time Director, ₹80 lakh for Non-Executive Director
  • Cost Auditor Remuneration: ₹1,00,000 plus taxes and expenses

Director Details for Re-appointment

  • Mrs. Suchitra Lature: 54 years, Non-Executive Non-Independent Director, holds 5,33,180 shares, previous remuneration ₹54 lakhs, proposed remuneration ₹80 lakhs
  • Ms. Subhashita Lature: 28 years, Whole-Time Director, holds 0 shares, previous remuneration ₹90 lakhs, proposed remuneration ₹1.5 crore, daughter of Chairman & Managing Director

The meeting and all resolutions are subject to compliance with the Companies Act, 2013, SEBI Listing Regulations, and other applicable laws and regulations.