AGM Information
The 46th Annual General Meeting (AGM) of Svaraj Trading and Agencies Limited is scheduled to be held on Wednesday, September 30, 2026, at 12:30 P.M. through Video Conferencing/Other Audio-Visual Means (VC/OAVM) facility without physical presence of members. The deemed venue for the AGM is the registered office of the Company.
Ordinary Business Agenda
1. To consider and adopt the audited financial statement of the Company for the financial year ended March 31, 2026, and the reports of the Board of Directors and Auditors thereon.
2. To appoint a director in place of Mr. Harendra Gupta (DIN: 05335662), who retires by rotation and being eligible, offers himself for re-appointment as Managing Director.
Director Re-appointment Details
Mr. Harendra Gupta (DIN: 05335662), Managing Director, retires by rotation and is seeking re-appointment. He holds a Bachelor of Commerce degree and has more than 30 years' experience in Real estate, Building materials, Trading, Project Finance and Compliance services. He has been associated with the Company for more than 13 years. His current remuneration is Rs. 30,000/- (Rupees Thirty Thousand Only) per month, which will continue upon re-appointment. He attended 06 (Six) Board Meetings during FY 2025-26 and holds 2.12% shareholding in the Company. He holds no other directorships in listed companies.
Record Date and Book Closure
The Register of Members and Share Transfer Books will be closed from Thursday, September 24, 2026, to Wednesday, September 30, 2026 (both days inclusive) for the purpose of the AGM. The record date (cut-off date) for determining members entitled to vote is Wednesday, September 23, 2026.
Remote E-Voting Details
Remote e-voting period begins on Saturday, September 26, 2026 (9:00 A.M.) and ends on Tuesday, September 29, 2026 (5:00 P.M.). The Company has appointed Central Depository Services (India) Limited (CDSL) as the authorized agency for facilitating e-voting. Detailed login instructions are provided for shareholders holding securities in demat mode with CDSL and NSDL, as well as physical shareholders.
Shareholder Services and Compliance Notes
The notice emphasizes SEBI's mandate for dematerialization of all physical securities and provides contact details for the Registrar and Transfer Agent, MUFG Intime India Private Ltd (MUFG) at C-101, 1st Floor, 247 Park, Lal Bahadur Shastri Marg, Vikhroli (West), Mumbai, Maharashtra, India, PIN-400083 (Email: Investor.helpdesk@in.mpms.mufg.com).
Members are urged to update their PAN, contact details, bank account information, and nomination details. SEBI has opened a special window for transfer and dematerialization of physical securities that were sold/purchased prior to April 01, 2019, from February 05, 2026, to February 04, 2027.
Scrutinizer Appointment
Mr. Manoj Mimani, Partner R M Mimani & Associates LLP, Company Secretaries (Membership No. ACS 17083 and Certificate of Practice No. 11601) has been appointed as the Scrutinizer to scrutinize the remote e-voting process and voting at AGM.
Document Signatories
Notice signed by Harendra Gupta, Managing Director (DIN: 05335662) on September 05, 2026, and by Pragati Rai, Company Secretary and Compliance Officer (ICSI Membership No: A68178) on August 10, 2026.