Meeting Details

  • Type of Meeting: Postal Ballot by remote e-voting.
  • Notice Date: 31st August, 2026.
  • Cut-off Date: 18th September, 2026.
  • Voting Start Date & Time: 23rd September, 2026 at 9:00 AM IST.
  • Voting End Date & Time: 22nd October, 2026 at 5:00 PM IST.
  • Total Number of Shareholders on Cut-off Date: 42,861.

Summary of Proposed Resolutions and Implications

The following two resolutions were proposed for shareholder approval:

1. Resolution No. 1 (Ordinary Resolution): Appointment of Mr. Sanjay Kshirsagar (DIN: 11745844) as a Director of the Company.

2. Resolution No. 2 (Special Resolution): Appointment of Mr. Sanjay Kshirsagar (DIN: 11745844) as Whole Time Director of the Company.

The implications are a change in the company's management and board composition.

Voting Process

The voting was conducted entirely through a remote e-voting process facilitated by National Securities Depository Limited (NSDL). There was no physical polling or postal ballot (other than the e-voting mechanism).

Key Voting Outcomes

Resolution No. 1: Ordinary Resolution

  • Total Votes Cast: 7,482,949
  • Votes in Favor: 7,474,208 (99.88% of votes cast)
  • Votes Against: 8,741 (0.12% of votes cast)
  • Invalid Votes: 0

Category-wise Breakdown for Resolution 1:

  • Promoter & Promoter Group: Held 6,331,141 shares; all 6,331,141 votes (100%) were cast in favor.
  • Public Institutional Holders: Held 1,344,468 shares; 1,130,077 votes (84.05% of held shares) were cast. 1,122,258 votes (99.31%) were in favor; 7,819 votes (0.69%) were against.
  • Public Non-Institutional Holders: Held 447,425 shares; 21,731 votes (0.49% of held shares) were cast. 20,809 votes (95.76%) were in favor; 922 votes (4.24%) were against.

Resolution No. 2: Special Resolution

  • Total Votes Cast: 7,482,949
  • Votes in Favor: 7,474,381 (99.89% of votes cast)
  • Votes Against: 8,568 (0.11% of votes cast)
  • Invalid Votes: 0

Category-wise Breakdown for Resolution 2:

  • Promoter & Promoter Group: Held 6,331,141 shares; all 6,331,141 votes (100%) were cast in favor.
  • Public Institutional Holders: Held 1,344,468 shares; 1,130,077 votes (84.05% of held shares) were cast. 1,122,419 votes (99.32%) were in favor; 7,658 votes (0.68%) were against.
  • Public Non-Institutional Holders: Held 447,425 shares; 21,731 votes (0.49% of held shares) were cast. 20,821 votes (95.81%) were in favor; 910 votes (4.19%) were against.

Scrutinizer's Role and Findings

  • Scrutinizer: Ajay K. Arora, a Practicing Company Secretary (FCS No. 2191, CP No. 993) of A. Arora & Co., was appointed to scrutinize the e-voting process.
  • Findings: The scrutinizer confirmed that both resolutions were passed with the requisite majority. The report is based solely on the remote e-voting process, and no invalid votes were recorded.
  • Custody of Records: The register of postal ballot and other relevant electronic records will remain in the scrutinizer's custody until the Chairman approves the minutes, after which they will be handed over to the Company Secretary for safekeeping.

Compliance Confirmation

The process was conducted in compliance with:

  • Sections 108 and 110 of the Companies Act, 2013.
  • Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014.
  • Relevant MCA General Circulars.
  • Regulation 44 of the SEBI (LODR) Regulations, 2015.
  • Secretarial Standard - 2 (SS-2).

Additional Information

The voting results were also disclosed on the company's website (www.swarajenterprise.com) and the NSDL e-voting website (www.evoting.nsdl.com).