Meeting Details
- Date: Friday, 25 September 2026
- Time: 04:00 p.m. to 04:53 p.m. (IST)
- Location: Conducted through Video Conferencing (VC) / Other Audio-Visual Means (OAVM)
- Type of Meeting: 30th Annual General Meeting
- Compliance: Conducted in accordance with MCA and SEBI circulars, Companies Act 2013, and Secretarial Standard-2 (SS-2)
Attendees
Directors and Key Managerial Personnel Present:
- Mr. Chintan Nitinkumar Shah (Chairman and Managing Director, Member of Audit Committee)
- Mr. Shekhar Rasiklal Somani (Whole-time Director, Chairperson of Risk Management Committee, Member of Stakeholders Relationship Committee)
- Mr. Ajaykumar Mansukhlal Patel (Whole-time Director, Member of CSR Committee)
- Dr. Avani Rajesh Umatt (Independent Director, Chairperson of CSR Committee, Member of Audit and Nomination and Remuneration Committee)
- Dr. Manher Chimanlal Desai (Independent Director, Chairperson of Nomination and Remuneration Committee, Member of Audit, Stakeholders Relationship and Risk Management Committee)
- CA Subhash Ambubhai Patel (Independent Director, Chairperson of Audit and Stakeholders Relationship Committee, Member of Nomination and Remuneration, CSR and Risk Management Committee)
- Mr. Ajesh Pillai (Chief Financial Officer)
- Mr. Ishwar Nayi (Company Secretary and Compliance Officer)
Other Invitees:
- Mr. Niraj Trivedi (Partner of M/s. TNT & Associates, Secretarial Auditor and Scrutinizer)
- Mr. Basant Chandak (Partner of M/s. NDJ & Co., Statutory Auditor)
Quorum and Participation
- Total members attended: 56 through VC/OAVM
- Meeting duration: 53 minutes (04:00 p.m. to 04:53 p.m.)
Proceedings Summary
The meeting was chaired by Mr. Chintan N. Shah, who confirmed quorum and introduced Board Members and KMPs. The Company Secretary provided instructions for participation and voting. The Chairman delivered his speech, followed by financial highlights presentation by CFO Mr. Ajesh Pillai for FY ended 31 March 2026. The Company Secretary noted that all resolutions had been put to vote through remote e-voting beforehand.
Proposed Resolutions
The following items of business were taken up as per the AGM Notice:
Ordinary Business:
1. Adoption of Audited Standalone Financial Statements for FY ended 31 March 2026 with Reports of Board and Auditors (Ordinary Resolution)
2. Adoption of Audited Consolidated Financial Statements for FY ended 31 March 2026 with Auditors' Report (Ordinary Resolution)
3. Declaration of dividend on equity shares for FY ended 31 March 2026 (Ordinary Resolution)
4. Appointment of Director in place of Mr. Shekhar Rasiklal Somani (DIN: 00183665) who retires by rotation (Ordinary Resolution)
Special Business:
5. Re-appointment of Mr. Chintan Nitinkumar Shah (DIN: 00183618) as Managing Director for three years from 01 February 2027 with remuneration fixation (Special Resolution)
6. Re-appointment of Mr. Ajaykumar Mansukhlal Patel (DIN: 00183745) as Whole-time Director for three years from 01 February 2027 with remuneration fixation (Special Resolution)
7. Re-appointment of Mr. Shekhar Rasiklal Somani (DIN: 00183665) as Whole-time Director for three years from 01 February 2027 with remuneration fixation (Special Resolution)
8. Approval of increase in borrowing limit under Section 180(1)(c) of Companies Act, 2013 (Special Resolution)
9. Approval for creation of charge(s) on assets under Section 180(1)(a) of Companies Act, 2013 (Special Resolution)
10. Ratification of remuneration payable to Cost Auditors for FY 2026-27 (Ordinary Resolution)
Voting Process
- Voting methods: Remote e-voting and e-voting at AGM
- Members present at meeting who hadn't voted remotely were given 15 minutes after meeting conclusion to vote
- Scrutinizer: M/s. TNT & Associates appointed to scrutinize entire e-voting process
- Company Secretary authorized to declare results, intimate stock exchanges, and place results on company website and e-voting agency website
Compliance and Reporting
- The meeting complied with Companies Act 2013, SEBI LODR Regulations, and Secretarial Standard-2
- Voting results with Scrutinizer's Report will be disseminated on stock exchange websites, MUFG Intime India Private Limited website (https://instavote.linkintime.co.in), and company website (www.tatvachintan.com)