Key Dates and Procedures

  • Book Closure Date: From Friday, 14th August 2026 to Thursday, 20th August 2026 (both days inclusive) for the purpose of the 39th AGM.
  • AGM Date and Time: Thursday, 20th August 2026 at 03:30 PM.
  • Deemed Venue: Registered office at TIRUPATI HOUSE, 4TH FLOOR, NR. TOPAZ RESTAURANT, UNIVERSITY ROAD, POLYTECHNIC CHAR RASTA, AMBAWADI, AHMEDABAD – 380015.
  • Remote E-Voting Period: Begins at 09:00 AM on Monday, 17th August 2026 and ends at 05:00 PM on Wednesday, 19th August 2026.
  • Cut-off/Record Date: Thursday, 13th August 2026 for e-voting and dividend purposes.
  • Scrutinizer Appointment: Mr. D.A. Rupawala, Proprietor of D.A. Rupawala & Associates, Practicing Chartered Accountants, appointed to scrutinize the e-voting process.

Ordinary Business Agenda

1. To receive, consider, and adopt the audited financial statements of the company for the financial year ended March 31, 2026, along with the reports of directors and auditors.

2. Re-appointment of Mr. Roshan P Sanghavi (DIN: 010069896), who retires by rotation under Section 152(6) of the Companies Act, 2013.

3. Re-appointment of Mr. Deepak T Mehta (DIN: 00156096), who retires by rotation under Section 152(6) of the Companies Act, 2013.

4. Re-appointment of Mr. Satish A Mehta (DIN: 01007020), who retires by rotation under Section 152(6) of the Companies Act, 2013.

5. To declare dividend for the financial year ended March 31, 2026.

6. To ratify the remuneration of Cost Auditor B.R. & Associates at ₹35,000 plus applicable tax for conducting the audit of cost records for FY 2025-26.

Special Business Agenda

7. Re-appointment of Independent Director Mr. Manish R Patel (DIN: 09547012) and modification of his term expiry date.

8. Approval for sale/disposal of surplus land and building parcel situated at Plot No.5, Echotech I, Extension Greater Noida Ind Area, Dist: Gautam Buddh Nagar, Uttar Pradesh 201308, admeasuring approximately 9,325 sq. meters to Neumann Components Pvt Ltd (CIN: U25202DL2002PTC116011) for a total consideration not less than ₹30 Crore. The resolution grants authority to the Board to finalize terms and execute necessary documents.

Dividend and Shareholder Information

  • Dividend, if declared, will be paid within 7 days from the date of declaration to members on the register as of the record date (13th August 2026).
  • Unclaimed dividends for seven years will be transferred to the Investor Education and Protection Fund (IEPF).
  • Mrs. Aksha Memon, Company Secretary & Compliance Officer, is the nodal officer for IEPF claims.
  • Shareholders must dematerialize shares as physical share transfers are not processed except for transmission/transposition.

Voting and Attendance Procedures

  • Detailed instructions provided for remote e-voting through NSDL and CDSL platforms for demat holders, and through MUFG Intime India Private Limited's InstaVote system for physical shareholders and non-individuals.
  • Virtual meeting attendance via InstaMeet platform (https://instameet.in.mpms.mufg.com) with Webex application requirements.
  • Shareholders wishing to speak must register 7 days in advance via email to tfl.cs@tirupatifoam.com.
  • Members who have voted via remote e-voting cannot vote again at the meeting but may attend.

Additional Notes

  • The notice emphasizes green initiatives and electronic communication.
  • Members are urged to update email addresses, PAN, and bank details with the RTA/DP.
  • The annual report and notice are available on the company website: www.tirupatifoam.com.
  • TDS will be applicable on dividend income as per Finance Act 2020.