Board Meeting Details

The meeting of the Board of Directors was held on September 08, 2026, commencing at 04:00 PM and concluding at 05:00 PM.

Key Decisions Approved

1. 17th Annual General Meeting

  • The 17th Annual General Meeting will be held on Wednesday, September 30, 2026 at 02:00 PM
  • Meeting will be conducted through Video Conferencing/Other Audio-Visual Means (VC/OAVM)
  • Deemed venue: Registered Office at Office C 715, Dattani Plaza, Near E W Ind Est, Safed Pool, Saki Naka, Andheri (East), Mumbai, Maharashtra, 400072

2. Approval of Notice

  • Approved the notice for calling the 17th Annual General Meeting

3. Annual Report Approval

  • Approved the Annual Report for the financial year ended March 31, 2026

4. Appointment of Scrutinizer

  • Appointed Mr. Varun Kabra, Proprietor of Varun Kabra and Associates, Practicing Company Secretary as Scrutinizer for Remote E-voting and voting during the AGM

5. Share Transfer Book Closure

  • Dates of closure: September 24, 2026 to September 30, 2026 (both days inclusive)
  • Purpose: For the 17th Annual General Meeting

Business to be Transacted at AGM

Ordinary Businesses:

1. Approval of Standalone Audited Financial Statements for FY ended March 31, 2026, including reports of Board of Directors and Auditors

  • Resolution authorizes Mr. Izhar Ahmad (Managing Director, DIN: 00519156) or Mrs. Rubeena Khatoon Izhar Ahmed (Director, DIN: 02903938) to sign and submit documents to Registrar of Companies

2. Approval of Consolidated Audited Financial Statements for FY ended March 31, 2026, including reports of Board of Directors and Auditors

  • Same authorization to Managing Director/Director as above

3. Re-appointment of Mr. Rafiuddin Khan (DIN: 10672343) as Director who retires by rotation

  • Appointed as Non-Executive Director on June 24, 2024
  • Previously appointed as Additional Director on June 19, 2024
  • Qualifications: Bachelor's and Master's degree in Science from Aligarh Muslim University, Post graduate Diploma in Business Administration from Annamalai University
  • Experience: Over 25 years in operations management, currently working with Hamdard Laboratories (India) as Dy. Manager in Manufacturing Department
  • Previous employment: Dabur India Ltd, British Health Products (India) Limited, Avitech Animal Health Private Limited
  • Shareholding: NIL
  • Board Meetings attended: 15 during the year
  • Directorship in other companies: NIL
  • Remuneration: Sitting fees of ₹5,000 per meeting
  • Committee membership: Member of Stakeholder Relationship Committee

Special Business:

4. Appointment of Secretarial Auditor and Remuneration Approval

  • Appointment of Mr. Varun Kabra (M. No. 65304, COP No. 25188), Proprietor of M/s Varun Kabra & Associates as Secretarial Auditor
  • Term: 5 consecutive years from FY 2026-27
  • Remuneration to be determined by Board of Directors
  • Credentials: Company Secretary established in Bhilwara, Rajasthan with over four years of experience in corporate laws, secretarial compliances, and regulatory advisory
  • Qualifications: LL.B. and M.Com. with experience in secretarial audits, corporate governance, ROC compliances
  • Consent given and confirmed eligibility for appointment
  • Originally approved by Audit Committee and Board of Directors on July 02, 2026, subject to member approval

Voting and Meeting Procedures

E-voting Facilities

  • Remote e-voting through CDSL services
  • Cut-off date for voting rights: Wednesday, September 23, 2026
  • Voting rights proportional to paid-up equity share capital as on cut-off date
  • Mr. Varun Kabra appointed as Scrutinizer for remote e-voting and meeting voting

Virtual Meeting Access

  • InstaMeet platform for attending AGM through VC/OAVM
  • Registration required using demat account number, folio number, or PAN
  • Shareholders can request to speak during meeting by prior registration
  • E-voting available during meeting for those who haven't voted remotely

Helpdesk Contacts

  • For InstaVote issues: enotices@in.mpms.mufg.com or 022-4918 6000
  • For InstaMeet issues: instameet@in.mpms.mufg.com or 022-4918 6000/4918 6175
  • Company contact: Mrs. Sanchita Dad at +91 8356848321 or cs@uhmvacation.com

Additional Information

  • Inspection of documents available on working days between 11:00 AM to 1:00 PM IST
  • Results of voting to be declared post-meeting and placed on company website and communicated to stock exchanges
  • No financial impact quantified for any of the resolutions