The Postal Ballot Notice, dated July 21, 2026, seeks member approval for special business items via a postal ballot conducted solely through an e-voting process. This is in compliance with Sections 108 and 110 of the Companies Act, 2013, Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014, MCA Circulars, Regulation 44 of the SEBI LODR Regulations, 2015, and Secretarial Standard SS-2.

The dispatch of the notice was completed on July 22, 2026, and was sent electronically via email to all members whose names were on the company's Register of Members or the list of beneficial owners as of the cut-off date of Friday, July 10, 2026. No hard copies of the notice, ballot form, or business reply envelope were sent to members, in line with MCA Circular requirements. Members are required to communicate their assent or dissent only through the remote e-voting system.

The notice is available on the company's website (www.udtechs.com), the BSE website (www.bseindia.com), and the NSDL website (www.evoting.nsdl.com). Members who did not receive the notice may download it from these sites.

The company has appointed M/s. Singh Soni & Associates, LLP, Practising Company Secretaries, through its Partner Mr. Ariun Jagdishchandra Son (COP No. 15446), as the Scrutinizer to conduct the postal ballot process via e-voting in a fair and transparent manner.

The e-voting period commences on Friday, July 24, 2026, at 9:00 AM IST and ends on Saturday, August 22, 2026, at 5:00 PM IST. The e-voting module will be disabled by NSDL thereafter. The company has engaged NSDL's services to facilitate the e-voting process. The detailed procedure for e-voting is provided in the notes to the Postal Ballot Notice.

The results of the postal ballot will be declared on or before Tuesday, August 25, 2026. The results, along with the Scrutinizer's report, will be communicated to BSE Limited and NSDL and will be displayed on the company's website at https://www.udtechs.com.

Shareholders who have not registered their email addresses are requested to do so by:

  • For shares held in physical form: Sending an email to KFIN Technologies Limited, Registrar and Share Transfer Agent (RTA), at einward.ris@kfintech.com.
  • For shares held in demat form: Contacting their respective Depository Participant(s).

All grievances related to the e-voting facility may be addressed to Mr. Abhijeet Gundal at evoting@nsdl.com or by calling 022-4886 7000. Alternatively, shareholders may contact the company at cs@udtechs.com.

The document is signed by Khadija Taher Raniwala, Company Secretary & Compliance Officer, for Unified Data-Tech Solutions Limited.