Meeting Details

  • Date: Wednesday, November 18, 2026
  • Time: 03:00 P.M.
  • Mode: Video Conference (VC) or Other Audio-Visual Means (OAVM)
  • Type: Extra-Ordinary General Meeting

Proposed Resolutions and Implications

The EGM will consider three special resolutions for director appointments:

Item No. 01: Appointment of Mr. Nareshkumar Mistri (DIN: 11700309)

  • Resolution: Special resolution for appointment as Non-Executive Independent Director
  • Term: 5 consecutive years effective from October 15, 2026
  • Not liable to retire by rotation
  • Initially appointed as Additional Independent Director on October 15, 2026

Item No. 02: Appointment of Mr. Rohit Ashokkumar Agrawal (DIN: 08948528)

  • Resolution: Special resolution for appointment as Non-Executive Independent Director
  • Term: 5 consecutive years effective from October 15, 2026
  • Not liable to retire by rotation
  • Initially appointed as Additional Independent Director on October 15, 2026

Item No. 03: Appointment of Ms. Payal Jangir (DIN: 11702972)

  • Resolution: Special resolution for appointment as Non-Executive Independent Director
  • Term: 5 consecutive years effective from October 15, 2026
  • Not liable to retire by rotation
  • Initially appointed as Additional Independent Director on October 15, 2026

All appointments are made pursuant to Sections 149, 150, 152 read with Schedule IV of the Companies Act, 2013 and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The directors meet independence criteria under Section 149(6) of the Act and Regulation 16(1)(b) of SEBI LODR Regulations.

Voting Process and Methods

The company provides multiple voting methods:

Remote e-Voting

  • Period: November 14, 2026 (9:00 A.M.) to November 17, 2026 (5:00 P.M.)
  • Agency: National Securities Depository Limited (NSDL)
  • Record Date: November 11, 2026
  • Voting rights proportional to shareholding as of record date

e-Voting During Meeting

  • Members present through VC/OAVM who haven't voted remotely can vote during meeting
  • Members who voted remotely cannot vote again during meeting

VC/OAVM Attendance

  • Members can join 15 minutes before/after scheduled meeting time
  • Facility available for 1000 members on first-come-first-served basis
  • Large shareholders (2%+), promoters, institutions, directors, KMPs, committee chairpersons, and auditors exempt from attendance restrictions

Director Background Information

Ms. Payal Jangir (DIN: 11702972)

  • Qualification: Master of Science (M.Sc.)
  • Current Directorship: United Cotfab Limited
  • Not related to any Director or KMP of the company
  • Not debarred from holding director office

Mr. Rohit Ashokkumar Agrawal (DIN: 08948528)

  • Qualification: MBA in Marketing, engaged in business
  • Current Directorship: United Cotfab Limited
  • Not related to any Director or KMP of the company
  • Not debarred from holding director office

Mr. Nareshkumar Mistri (DIN: 11700309)

  • Qualification: B.Tech in Textile, engaged in business
  • No other directorships disclosed
  • Not related to any Director or KMP of the company
  • Not debarred from holding director office

Compliance with Laws and Regulations

The meeting is conducted in compliance with:

  • MCA General Circular No. 09/2024 dated September 19, 2024
  • SEBI Circular No. SEBI/HO/CFD/CFDPoD-2/P/CIR/2024/133 dated October 3, 2024
  • MCA Circular No. 14/2020 dated April 08, 2020 (proxy not available)
  • MCA Circular No. 17/2020 dated April 13, 2020 (notice upload requirements)
  • Section 108 of Companies Act, 2013 and Rule 20 of Companies (Management and Administration) Rules, 2014
  • Secretarial Standard on General Meetings (SS-2)
  • Regulation 44 of SEBI (Listing Obligations & Disclosure Requirements) Regulations 2015

Signatories and Contact Information

By Order of the Board

  • Mr. Gagan Mittal (DIN: 00593377), Chairman & Managing Director
  • Date: October 26, 2026
  • Place: Ahmedabad

Company Details

  • United Polyfab Gujarat Limited
  • Address: Survey No. 238/239, Shahwadi, Opp. New Aarvee Denim, Narol-Sarkhej Highway, Ahmedabad – 382405, Gujarat, India

Service Providers

  • Registrar and Transfer Agent: Satellite Corporate Services Private Limited
  • E-Voting Agency & VC/OAVM Provider: National Securities Depository Limited (NSDL)
  • Scrutinizer: M/s Paliwal & Co., Practicing Company Secretaries
  • Scrutinizer Email: welcome2pcs@gmail.com
  • Scrutinizer Contact: 8000133307