Date, Location, and Type of Meeting
The 19th Annual General Meeting will be held on Thursday, 24th September, 2026, at 12:00 P.M. through Video Conferencing and Other Audio-Visual Means (VC/OAVM). The Registered Office of the Company at 706 to 709, 7th Fl, Aravali Business Center, R. C. Patel Road, Off Sodawala Lane, Borivali West, Mumbai-400092, Maharashtra, India, shall be deemed to be the venue for the AGM.
Summary of Proposed Resolutions and Implications
The AGM will transact the following Ordinary Business:
- Item 1: To receive, consider, and adopt the Audited Financial Statements of the Company for the Financial Year Ended March 31, 2026, together with the Reports of the Board of Directors and the Auditors thereon.
- Item 2: To appoint a director in place of Mrs. Jagruti Atul Vasani (DIN: 02107094), Whole-Time Director, who retires by rotation and, being eligible, offers herself for re-appointment.
Voting Process and Methods Used
Pursuant to SEBI circulars and the Companies Act, 2013, the meeting will be held virtually, and physical attendance is dispensed with. The facility for appointment of proxies is not available.
The remote e-voting facility is provided for all resolutions. The process is managed by Central Depository Services (India) Limited (CDSL).
- Remote e-voting period: Commences on Monday, 21st September, 2026, at 09:00 A.M. (IST) and ends on Wednesday, 23rd September, 2026, at 05:00 P.M. (IST).
- Cut-off date (record date): Thursday, 17th September, 2026. Shareholders registered as of this date are eligible to vote.
- Shareholders who vote via remote e-voting will not be entitled to vote again during the meeting.
- Detailed, step-by-step instructions for e-voting are provided for shareholders holding shares in both dematerialized and physical form.
Key Voting Outcomes
This notice does not contain voting results. It announces the meeting and the voting process. The results will be declared after the meeting.
Scrutinizer's Role, Findings, and Conclusions
The notice mentions that Non-Individual shareholders and Custodians must send a scanned copy of their Board Resolution and Power of Attorney (POA) to the Scrutinizer for verification. The Scrutinizer's email is provided as hardik@hdandassociates.com. However, the notice does not name the appointed Scrutinizer or report any findings, as it is a pre-meeting notice.
Confirmation of Compliance with Applicable Laws and Regulations
The notice confirms compliance with multiple regulations:
- The meeting is convened in compliance with the Companies Act, 2013, SEBI (LODR) Regulations, 2015, and Secretarial Standard 2 on General Meetings.
- The virtual meeting format is pursuant to MCA Circulars (General Circular Nos. 14/2020, 17/2020, 20/2020, and the latest being 03/2025 dated September 22, 2025).
- The notice dispatch and availability of the Annual Report are in compliance with Regulation 34 of the Listing Regulations.
- The e-voting process follows SEBI Circular no. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020.
- Instructions are provided in line with SEBI Circular no. SEBI/HO/MIRSD/MIRSDPoD-1/P/CIR/2023/37 dated March 16, 2023, regarding the mandatory updating of PAN, KYC, bank details, and nomination for physical shareholders.
Names and Roles of Signatories
The notice is signed by:
- Vishwa Mekhia, Company Secretary & Compliance Officer, on behalf of the Board of Directors of Vaishali Pharma Limited.
Other Relevant Financial, Legal, or Procedural Information
- Closure of Register of Members: The Register of Members and Share Transfer Books will remain closed from Friday, 18th September, 2026, to Thursday, 24th September, 2026 (both days inclusive).
- RTA Details: The Registrar and Share Transfer Agent (RTA) is Bigshare Services Private Limited. All share-related correspondence must be directed to them.
- Shareholder Queries: Members seeking information were requested to write to the Company at cs@vaishalipharma.com on or before Thursday, 17th September, 2026.
- Green Initiative: Members are urged to register their email addresses for electronic communication.
- Dematerialization: Members holding physical shares are encouraged to dematerialize them, as per Regulation 40 of the SEBI Listing Regulations.
- Helpdesk: Comprehensive contact details for technical support regarding e-voting (CDSL and NSDL) and the Company's RTA are provided.