Meeting Details

  • Date: Wednesday, September 30, 2026
  • Time: 02:00 p.m. (IST)
  • Mode: Video Conferencing (VC) / Other Audio Visual Means (OAVM) without physical presence of members
  • Type: 21st Annual General Meeting

Proposed Resolutions and Implications

Three resolutions were put to vote:

1. Adoption of Audited Standalone Financial Statements for FY ended March 31, 2026 with Reports of Board of Directors and Auditors

2. Appointment of Mrs. Ansuiya Pareek (DIN: 10120917) as Woman Non-Executive - Independent Director

3. Reversal of resolutions passed earlier at Extra-Ordinary General Meeting held on February 27, 2026, with necessary consequential actions

Voting Process and Methods

  • Voting Method: Remote e-voting
  • E-voting Period: Sunday, September 27, 2026 (10:00 a.m.) to Tuesday, September 29, 2026 (5:00 p.m.)
  • Cut-off Date: Wednesday, September 23, 2026 (for determining voting eligibility)
  • E-voting Provider: Bigshare Services Pvt. Ltd.
  • Scrutinizer: NVB & Associates, Practicing Company Secretaries

Key Voting Outcomes

Resolution 1: Adoption of Financial Statements

  • Votes in Favor: 4,58,42,041 votes (99%)
  • Votes Against: 0 votes (0%)
  • Invalid Votes: 0 votes

Resolution 2: Appointment of Independent Director

  • Votes in Favor: 4,58,42,041 votes (99%)
  • Votes Against: 25 votes (0%)
  • Invalid Votes: 0 votes

Resolution 3: Reversal of EOGM Resolutions

  • Votes in Favor: 4,58,32,026 votes (99%)
  • Votes Against: 40 votes (0%)
  • Invalid Votes: 0 votes

Scrutinizer's Role and Findings

NVB & Associates was appointed as Scrutinizer for the e-voting process. Their responsibilities included:

  • Recording all e-voting particulars
  • Unblocking electronic votes at end of voting period in presence of two witnesses not employed by the company
  • Reconciling e-voting with records maintained by Registrar and Transfer Agents
  • Scrutinizing and matching e-voting results with shareholding/List of Beneficiaries
  • Verifying votes cast in favor and against each resolution
  • Excluding invalid e-votes from consideration

The scrutinizer confirmed that all resolutions were passed with requisite majority.

Compliance Confirmation

The management confirmed compliance with requirements of Companies Act, 2013 and rules relating to voting through electronic means. The scrutinizer's responsibility was limited to reporting votes cast for/against resolutions based on reports generated from the e-voting system.

Additional Information

  • Company CIN: L35105GJ2005PLC076930
  • Company Address: 306, Sarthik Complex, Nr. Iscon Cross Road, Satellite, Ahmedabad - 380015
  • Scrutinizer Address: 1316, Dalamal Towers, Free Press Journal Marg, Nariman Point, Mumbai 400 021
  • The report was dated October 01, 2026 and will be made available on the company's website at https://vaxtexcotfabltd.com/