Date, Location, and Type of Meeting

The voting was conducted via remote e-voting and postal ballot, with no physical meeting held. The e-voting period was from 21st August 2026 (09:00 IST) to 20th September 2026 (17:00 IST). The record date for determining eligible shareholders was 14th August 2026. The company is based in Kolkata.

Summary of Proposed Resolutions

The resolution was an ordinary resolution for approval of transactions up to Rs. 650 crores with Standard Greases & Technologies Private Limited, a related party, for the period from 16th August 2026 to 15th August 2027, in terms of Regulation 23 of SEBI Listing Regulations.

Voting Process and Methods

Voting was conducted through remote e-voting facilitated by NSDL (National Securities Depository Limited), and postal ballot was available but not utilized except for e-voting. The scrutinizer, Manoj Prasad Shaw, was appointed to ensure a fair and transparent process. The company dispatched the postal ballot notice electronically to members as of the record date.

Key Voting Outcomes

  • Total number of shareholders on record date (14th August 2026): 56,488
  • Total shares outstanding: 17,424,000
  • Total votes polled: 149,417 shares (0.858% of total shares)
  • Votes in favor: 144,889 shares (96.97% of votes polled)
  • Votes against: 4,528 shares (3.03% of votes polled)
  • Breakdown by shareholder category:
  • Promoter and Promoter Group: Held 11,252,858 shares, voted 0 shares (0%), considered invalid due to interest in the resolution.
  • Public Institutions: Held 373,661 shares, voted 107,987 shares via e-voting (28.9% of shares held), all 107,987 in favor (100%).
  • Public Non-Institutions: Held 5,797,481 shares, voted 41,430 shares via e-voting (0.715% of shares held), 36,902 in favor (89.071%), 4,528 against (10.929%).
  • The resolution was passed with requisite majority.
  • Invalid votes: 11,252,858 shares from Promoter and Promoter Group, as they were interested parties.

Scrutinizer's Role and Findings

Manoj Prasad Shaw, Company Secretary in Practice, was appointed as scrutinizer. He confirmed that the e-voting process was conducted fairly and transparently. The votes were blocked in the presence of two witnesses (Nikita Chokhani and Abhishek Pal) after the e-voting period. The scrutinizer's report details:

  • Total votes cast in the resolution: 11,402,275 shares
  • Invalid votes: 11,252,858 shares (from promoters)
  • Valid votes: 149,417 shares
  • Number of members who voted: 400 total, with 3 invalid members (likely corresponding to promoters), and 395 valid members
  • Valid votes in favor: 367 members holding 144,889 shares (96.97% of valid votes)
  • Valid votes against: 28 members holding 4,528 shares (3.03% of valid votes)
  • The scrutinizer handed over all records to the company secretary for safekeeping.

Compliance Confirmation

The disclosure confirms compliance with the Companies Act, 2013, the Companies (Management and Administration) Rules, 2014, and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended.

Names and Roles of Signatories

  • Abhijit Satish Tikekar, Company Secretary and Head – Legal & CSR (Membership No. A20213), signed the submission letter to the exchanges.
  • Rajendra Nath Ghosal, Managing Director (DIN: 00308865), signed the voting results and counter-signed the scrutinizer's report.
  • Manoj Prasad Shaw, Scrutinizer (FCS-5517; CP-4194), signed the scrutinizer's report.
  • Witnesses: Nikita Chokhani and Abhishek Pal were present during the vote blocking.