Meeting Details

  • Date: Tuesday, August 4, 2026
  • Time: Commenced at 02:00 P.M. (IST) and concluded at 03:22 P.M. (IST)
  • Location: Conducted by way of Video Conferencing/Other Audio Visual Means (VC/OAVM)
  • Type: 21st Annual General Meeting
  • Attendance: 70 members attended the meeting
  • Chairperson: Mr. Gyanesh Chaudhary, Chairman and Managing Director

Proposed Resolutions and Implications

The following eight items of business were transacted at the meeting:

Ordinary Business:

1. Receipt, consideration, and adoption of Annual Audited Financial Statements (Standalone and Consolidated) for FY ended March 31, 2026, together with Auditor's Report and Board of Directors' Report

2. Appointment of Mr. Suresh Gopinathan Menon (DIN: 09721950) as Non-Executive Non-Independent Director who retires by rotation

Special Business:

3. Appointment of Mr. Sameer Nagpal (DIN: 06599230) as Whole-Time Director designated as "Whole-time Director and Chief Executive Officer"

4. Re-appointment of Mr. Gyanesh Chaudhary (DIN: 00060387) as Chairman & Managing Director (Promoter) for further period of three consecutive years

5. Re-appointment of Ms. Ratnabali Kakkar (DIN: 09167547) as Non-Executive Independent Director (Woman) for second term of five consecutive years

6. Approval of Investments, Loans, Guarantees/Letter of Comfort/Letter of Support and Security Under Section 186 of the Companies Act, 2013

7. Material Related Party Transaction(s) with VSL Logistics Solutions Private Limited

8. Ratification of remuneration payable to Cost Auditor

Voting Process and Methods

The voting process included:

  • Remote e-voting period: Friday, July 31, 2026 (from 09:00 A.M. IST) to Monday, August 3, 2026 (up to 05:00 P.M. IST)
  • Post-meeting voting: Members who did not cast votes electronically were permitted to cast votes 15 minutes after conclusion of the meeting
  • Voting system provider: MUFG
  • Scrutinizer appointment: Mr. Atul Kumar Labh, Practicing Company Secretary (Membership No. FCS-4848/CP-3238) of A.K. Labh & Co, Company Secretaries

Key Voting Outcomes and Participation

  • The document notes that voting results along with the Scrutinizer's Report would be made available on the company website and MUFG Intime India Private Limited website
  • Voting results would be forwarded to National Stock Exchange of India Limited and BSE Limited
  • Specific voting percentages and shareholder category breakdowns are not provided in this proceedings summary

Compliance and Regulatory Aspects

The meeting was conducted in conformity with:

  • Regulatory provisions read with circulars issued by Ministry of Corporate Affairs, Government of India
  • Securities and Exchange Board of India regulations
  • Companies Act, 2013 requirements
  • Necessary registers and documents were available for inspection through electronic mode during the AGM

Signatories and Roles

  • Submitted by: Sudipta Bhowal, Company Secretary & Compliance Officer
  • Digitally signed by: Sudipta Bhowal on August 4, 2026 at 18:24:44 +05'30'
  • Scrutinizer: Mr. Atul Kumar Labh of A.K. Labh & Co, Company Secretaries
  • Key executives present: Mr. Sameer Nagpal (CEO), Mr. Ranjan Kumar Jindal (CFO), Mr. Krishna Kumar Maskara (COO)

Additional Procedural Information

  • The meeting had requisite quorum present at commencement and throughout
  • Members were briefed on general instructions for participation through VC/OAVM
  • Question & Answer session was conducted where registered speakers could ask questions on agenda items
  • Responses were provided by company executives including CEO, CFO, and COO
  • The e-voting facility remained open for 15 minutes post conclusion of proceedings