Vinayak Polycon International Limited held its 17th Annual General Meeting (AGM) on Saturday, September 12, 2026, at 11:00 AM IST. The meeting was conducted entirely through Video Conferencing / Other Audio-Visual Means in compliance with SEBI circulars, specifically referencing General Circular Nos. 14/2020 (dated April 8, 2020), 17/2020 (dated April 13, 2020), 20/2020 (dated May 5, 2020), and the latest Circular No. 03/2025 (dated September 22, 2025).

The Company Secretary commenced the proceedings by welcoming participants and briefing them on general instructions for the virtual meeting. Mr. Bharat Kumar Baid, the Managing Director, was elected as the Chairman of the meeting. The Chairman confirmed that the requisite quorum was present and called the meeting to order. He also confirmed that the Register of Directors and Key Managerial Personnel (KMP) and their shareholding, along with the Register of Contracts or Arrangements, were made available for electronic inspection by members during the AGM.

The Notice of the 17th AGM and the Board's Report were taken as read with the permission of the members.

The Company Secretary provided key disclosures regarding the audit reports:

  • The audit report on the standalone financial statements for the financial year 2025-26 contained no qualifications, reservations, adverse remarks, or disclaimers.
  • The secretarial audit report for the financial year 2025-26 also contained no qualifications, observations, adverse remarks, or disclaimers.

Regarding the voting process:

  • The company provided a remote e-voting facility for members to cast votes on all resolutions set out in the Notice.
  • Members who had not voted via remote e-voting and were present at the AGM could cast their votes through an e-voting system provided by NSDL.
  • Mr. Manoj Maheshwari, a Company Secretary in Practice, was appointed as the Scrutinizer to scrutinize all votes cast (both remote e-voting and e-voting during the AGM).
  • The Scrutinizer is tasked with unblocking the votes immediately after the conclusion of AGM voting and preparing a consolidated Scrutinizer's Report detailing the total votes cast for and against each resolution.
  • The voting results will be disseminated on the company's website and communicated to the stock exchanges.
  • All resolutions are deemed to have been passed at the AGM subject to receipt of the requisite number of votes.

A Question & Answer session was held during the meeting. Four shareholders had registered to ask questions, though only two joined the meeting. Mr. Vikram Baid, Whole-Time Director, responded to the questions posed by the members.

The meeting was declared closed at 11:41 AM, lasting 41 minutes in total.

The communication to BSE Limited is made under the reference VPIL/BSEL/2026-27/12092026 and in compliance with Regulation 30, Part A of Schedule III of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. A separate communication regarding the Scrutinizer's Report and voting results will be made under Regulation 44 of the same regulations.