Nature of Disclosure: Notice convening the 17th Annual General Meeting (AGM) of Vinayak Polycon International Limited, issued pursuant to SEBI Listing Regulations (Regulation 30(2)).

AGM Logistics:

  • The 17th AGM is scheduled to be held on Saturday, September 12, 2026, at 11:00 A.M. IST.
  • The meeting will be conducted entirely through Video Conferencing (VC) / Other Audio Visual Means (OAVM). The deemed venue is the company's Registered Office at 312, Navjeevan Complex, 29, Station Road, Jaipur-302006, Rajasthan.
  • This format is pursuant to circulars issued by the Ministry of Corporate Affairs (MCA), the latest being Circular No. 03/2025 dated September 22, 2025, and SEBI.

Business to be Transacted - Ordinary Business:

1. To adopt the audited financial statement of the Company for the financial year ended March 31, 2026, along with the reports of the Board of Directors and Auditors thereon.

2. To appoint a director in place of Mr. Vikram Baid (DIN: 00217347), who retires by rotation and, being eligible, offers himself for re-appointment.

Details for Director Re-appointment (Item No. 2):

Annexure I provides details for Mr. Vikram Baid:

  • Designation: Executive Director & CFO
  • Qualifications: B. Com (Hons.), MBF, ACA
  • Brief Resume: Promoter & Director since inception with over 20 years' experience in plastic moulding techniques and mould making.
  • Expertise: Financial and Tax related matters.
  • Experience: 25 years.
  • Terms of Reappointment: Executive Director liable to retire by rotation.
  • Other Directorships: Jai Sinter Polycon Private Limited (as of August 01, 2026).
  • Relationship with other Directors: Husband of Mrs. Samta Baid (Non-Executive Director) and son of Mr. Bharat Kumar Baid (Managing Director).
  • Shareholding: Holds 292,363 equity shares in the company as of August 01, 2026.
  • Board Meeting Attendance: Attended 4 out of 4 meetings in FY 2025-26.
  • Remuneration (FY 2025-26): Rs. 23,40,000/-
  • Proposed Remuneration: To withdraw up to a maximum of Rs. 4,00,000/- per month.

Voting Details:

  • Record Date (Cut-off date): Saturday, September 05, 2026. Shareholders on the register as of this date are entitled to vote.
  • Remote e-Voting Period: Begins on Tuesday, September 08, 2026, at 9:00 A.M. and ends on Friday, September 11, 2026, at 5:00 P.M.
  • E-Voting Service Provider: National Securities Depository Ltd. (NSDL).
  • Shareholders can also vote electronically during the AGM on September 12, 2026, if they have not already voted remotely.
  • The notice contains extensive, step-by-step instructions for shareholders to vote electronically based on how they hold their shares (demat with NSDL, demat with CDSL, or physical form).

Scrutinizer Appointment:

  • CS Manoj Maheshwari (FCS 3355) has been appointed as the Scrutinizer.
  • CS Sunita Manish Agarwal (FCS 11024) is the alternate Scrutinizer.
  • They will scrutinize the entire remote e-voting and e-voting process during the AGM.

Share Transfer Book Closure:

The Register of Members and Share Transfer Books will remain closed from September 06, 2026, to September 12, 2026 (both days inclusive).

Document Availability:

The Notice and the Annual Report for FY 2025-26 are being sent electronically to members with registered email IDs. They are also available on the company's website (www.vinayakpolycon.com), the BSE website (www.bseindia.com), and the NSDL e-voting website (www.evoting.nsdl.com). An advertisement will also be published in newspapers.

Registrar and Transfer Agent (RTA):

Mas Services Limited is the company's RTA. Their address is T-34, 2nd Floor, Okhla Industrial Area Phase II, New Delhi – 110 020. Email: investor@masserv.com.

Additional Instructions for Shareholders:

The notice includes detailed instructions for shareholders regarding:

  • Updating contact information, PAN, bank details, and nomination forms (ISR-1, ISR-2, ISR-3, SH-13, SH-14) with the DP (for demat holdings) or RTA (for physical holdings).
  • The mandatory dematerialization of shares for all transfers and specific corporate actions per SEBI circulars.
  • A special window for re-lodgement of transfer deeds (lodged pre-April 2019 and rejected) is open from July 07, 2025, to January 06, 2026.
  • Members wishing to speak at the AGM must register their request along with questions by email to investor@vinayakpolycon.com between August 22, 2026, and August 29, 2026.

Financial Impact: Not quantified in the disclosure. This is a procedural notice for a corporate event.