Meeting Specifications

  • Type of Meeting: Annual General Meeting (AGM)
  • Meeting Date: September 12, 2026
  • Meeting Time: 11:00 AM to 11:41 AM
  • Record Date: September 5, 2026
  • Total Shareholders on Record Date: 1,179
  • Number of Resolutions: 2

Attendance Details

  • Promoters/Promoter Group present through video conferencing: 7
  • Public shareholders present through video conferencing: 12
  • No shareholders present in person or through proxy

Scrutinizer Appointment

  • Name: Manoj Maheshwari
  • Firm: V.M. & Associates
  • Qualification: CS
  • Membership Number: 3355
  • Appointment Date: August 1, 2026 (Board Meeting)
  • Report Issuance Date: September 15, 2026

Voting Process Details

  • Service Provider: National Securities Depository Limited (NSDL)
  • RTA: MAS Services Ltd
  • Remote E-voting Period: September 8, 2026 (9:00 AM) to September 11, 2026 (5:00 PM)
  • Cut-off Date for Notice Dispatch: August 14, 2026 (1,177 shareholders)
  • Notice Dispatch Date: August 18, 2026
  • Email Notices: 815 members with registered email IDs
  • Physical Letters: 362 members without email IDs (containing web-link for Annual Report)
  • Newspaper Advertisements: Published on August 19, 2026 in Financial Express (English) and Jansatta (vernacular)

Resolution 1: Adoption of Financial Statements

  • Resolution Type: Ordinary Resolution
  • Description: To adopt the Audited Financial Statements of the Company for the Financial Year ended March 31, 2026 and the Reports of Board of Directors and Auditors thereon
  • Promoter Interest: No
  • Total Shares Outstanding: 3,081,295
  • Total Votes Polled: 2,446,829 shares (79.41% participation)
  • Votes in Favor: 2,446,829 shares (100%)
  • Votes Against: 0 shares (0%)

Category-wise Voting Breakdown (Resolution 1):

  • Promoter and Promoter Group: 1,844,111 shares held → 1,741,597 votes polled (94.44% participation) → 100% in favor
  • Public Institutions: 0 shares held → 0 votes polled
  • Public Non-Institutions: 1,237,184 shares held → 705,232 votes polled (57.00% participation) → 100% in favor

Resolution 2: Reappointment of Director

  • Resolution Type: Ordinary Resolution
  • Description: To appoint Mr. Vikram Baid (DIN: 00217347), who retires by rotation as Director and being eligible offered himself for reappointment
  • Promoter Interest: Yes
  • Total Shares Outstanding: 3,081,295
  • Total Votes Polled: 2,446,829 shares (79.41% participation)
  • Votes in Favor: 2,446,829 shares (100%)
  • Votes Against: 0 shares (0%)

Category-wise Voting Breakdown (Resolution 2):

  • Promoter and Promoter Group: 1,844,111 shares held → 1,741,597 votes polled (94.44% participation) → 100% in favor
  • Public Institutions: 0 shares held → 0 votes polled
  • Public Non-Institutions: 1,237,184 shares held → 705,232 votes polled (57.00% participation) → 100% in favor

Voting Methodology Notes

  • No shareholder voted both through remote e-voting and voting at AGM
  • Invalid voting was not taken into account for counting percentages
  • Votes considered based on the number of shares held as on record date or number of shares mentioned in e-voting, whichever is less
  • 26 folios participated in remote e-voting representing 2,446,829 shares
  • No votes were cast through e-voting at the AGM
  • No invalid/abstain votes recorded

Result Declaration

Both ordinary resolutions were passed with 100% majority votes in favor. The resolutions are deemed to be passed as on the date of AGM (September 12, 2026).

Additional Information

The scrutinizer's report is also available on the company's website: www.vinayakpolycon.com. The electronic voting data and relevant records will be handed over to the Company Secretary for preservation after the Chairman approves and signs the AGM minutes.