Vintage Coffee and Beverages Limited has submitted notice for its 1st Extra-Ordinary General Meeting (EGM) for the Financial Year 2026-27, scheduled to be held on Friday, 14.08.2026 at 1:30 PM through Video Conference/Other Audio-Visual Means (VC/OAVM) facility.

The cut-off date for e-voting is fixed as 07.08.2026.

Special Business Items:

Item No. 1: Re-appointment of Mr. Sanjiban Brata Roy (DIN: 08607188) as an Independent Director

  • Mr. Roy was initially appointed as Independent Director from 18.05.2024 to 17.05.2026
  • Proposed re-appointment for second term of 2 years from 18.05.2026 to 17.05.2028
  • Requires special resolution due to him attaining age of 75 years during proposed tenure (Regulation 17(1A) of SEBI LODR)
  • Qualifications: Bachelor of Commerce from University of Calcutta, Certified Associate of Indian Institute of Bankers (CAIIB)
  • Experience: 34+ years in finance and banking sector with State Bank of India and Habib Bank Limited
  • Current age: 74 years (Date of Birth: 01.01.1952)
  • No shareholding in company, no remuneration received
  • Board approval obtained on 16.05.2026 based on performance evaluation and Nomination Committee recommendation

Item No. 2: Re-appointment of Mr. Ajay Poonia (DIN: 07566017) as an Independent Director

  • Mr. Poonia was initially appointed as Independent Director from 12.07.2021 to 11.07.2026
  • Proposed re-appointment for second term of 2 years from 12.07.2026 to 11.07.2028
  • Qualifications: Bachelor's degree in Economics from University of Delhi
  • Experience: Founder of event and content marketing agency serving PSUs, government organizations, TV channels, and educational institutions
  • No shareholding in company, no remuneration received
  • Board approval obtained on 16.05.2026 based on performance evaluation and Nomination Committee recommendation

Meeting Logistics:

  • Conducted virtually per MCA Circular No.03/2025 dated 22.09.2025 and SEBI Circular dated October 3, 2024
  • Deemed venue: Registered Office of the Company
  • No physical attendance or proxy facility available
  • E-voting period: 11.08.2026 (9:00 AM) to 13.08.2026 (5:00 PM)
  • Shareholders can join meeting 15 minutes before/after scheduled time
  • Scrutinizer appointed: M/s. Vivek Surana & Associates, Practicing Company Secretaries
  • RTA: Purva Sharegistry (India) Private Limited

Shareholder Instructions:

  • Members must update mobile numbers and email IDs with Depository Participants for e-voting access
  • Shareholders holding physical shares must provide folio details, share certificates, PAN, and Aadhaar to Company/RTA
  • Queries must be sent at least 5 days before meeting to cs@vintagecoffee.in
  • Speakers must register in advance for participation during VC/OAVM meeting