Key Dates

  • Annual General Meeting Date: Friday, 25th September, 2026
  • Meeting Time: 10:00 A.M. (IST)
  • Record Date/Cut-off Date for Voting: Friday, 18th September, 2026
  • Register of Members and Share Transfer Book Closure: 18th September 2026 to 25th September 2026 (both days inclusive)
  • Remote e-voting Period: Monday, 21st September 2026 at 09:00 A.M. to Thursday, 24th September 2026 at 05:00 P.M.

Meeting Venue

Registered Office at 307, Silver Chambers, Tagore Road, Rajkot-360002, Gujarat (India)

Agenda Items - Ordinary Business

Item No. 1: Adoption of Financial Statements & Report

To receive, consider and adopt the Balance Sheet as at 31st March, 2026, Profit & Loss Account and Cash Flow Statement for the financial year ended on that date together with reports of the Board of Directors and Auditors thereon.

Item No. 2: Reappointment of Director

To appoint Mrs. Nila Uday Tilva (DIN: 07123527) who retires by rotation and being eligible, offers herself for reappointment. Resolution passed as Ordinary Resolution under Section 152(6) of the Companies Act, 2013.

Director Details:

  • Date of Birth: 09/10/1967
  • Date of Appointment: 07/03/2015
  • Expertise: Working Experience In Management Since Last 11 Years
  • Directorship in Other Companies: 4
  • Committee Memberships: Nil
  • Shares Held: 41,980 Shares (0.97%)

Item No. 3: Reappointment of Statutory Auditors

To reappoint M/s. Bhavin Associates, Chartered Accountants (Membership No. 043796, FRN: 101383W), Rajkot, Gujarat as Statutory Auditors. Resolution passed as Ordinary Resolution under Sections 139, 142 of the Companies Act, 2013.

Auditor Tenure: From conclusion of 33rd AGM until conclusion of 38th AGM for FY 2030-31

Remuneration: As mutually agreed between Board and Auditors based on Audit Committee recommendation, plus applicable taxes and reimbursement of out-of-pocket expenses

Voting Arrangements

  • Remote e-voting facility provided through NSDL
  • Scrutinizer Appointed: Mr. Chetan D Shah, Practicing Company Secretary - Junagadh (ICSI Mem No. F-5131)
  • Results declaration: On or after the AGM, to be placed on company website and NSDL website within 2 days
  • Poll will be conducted for all resolutions (no voting by show of hands)

Communication Method

  • Notice and Annual Report sent by email to members whose email addresses were registered with Depository Participant(s)/RTA as on 28.08.2026
  • Physical copy requirement dispensed with per MCA circulars dated May 5, 2020, April 8, 2020, April 13, 2020 and SEBI circulars dated May 12, 2020, January 15, 2021, May 13, 2022, January 5, 2023
  • Documents available on company website: www.vinyoflex.com
  • Physical copies available on request for fee determined by board

Additional Information

  • Proxy forms must be deposited at Registered Office not less than 48 hours before meeting
  • Corporate members must send certified copy of Board Resolution for authorized representatives
  • Members can register as speakers by sending request to info@vinyoflex.com from September 22-24, 2026
  • Members holding physical shares encouraged to dematerialize per SEBI Regulation 40
  • Email registration form provided for members to update contact details

Annexures Included

  • Director details pursuant to Regulations 26(4) and 36(3)
  • Attendance Slip
  • Polling Paper (Form MGT-12)
  • Email Registration Form
  • Proxy Form (Form MGT-11)
  • Route map to venue