Vivaa Tradecom Limited has issued notice for its 16th Annual General Meeting (AGM) to be held on Friday, August 7, 2026, at 11:30 A.M. at 402, Sheel Complex, Mayur Colony, Mithakhali, Navrangpura, Ahmedabad-380009, Gujarat, India.

Ordinary Business

1. Adoption of Standalone Financial Statements

  • To receive, consider and adopt the Audited Standalone Financial Statements of the Company for the Financial Year ended 31st March, 2026
  • Includes reports of the Board of Directors and Auditors
  • Requires passing of an Ordinary Resolution

2. Re-appointment of Director

  • Mrs. Sangitaben Niranjankumar Jain (DIN: 01923253) retires by rotation and offers herself for re-appointment
  • Requires passing of an Ordinary Resolution pursuant to Section 152 of Companies Act, 2013
  • Profile details: 59 years old, appointed on 10th November 2022, holds 51,000 equity shares, non-executive director with experience in accounting and HR

Special Business

3. Increase in Borrowing Powers

  • Special Resolution to borrow money up to ₹50 Crore (Rupees Fifty Crores Only)
  • Pursuant to Sections 179, 180(1)(c) of Companies Act, 2013
  • Borrowing may exceed aggregate of paid-up share capital, free reserves and securities premium
  • Temporary loans from bankers in ordinary course excluded from this limit
  • Board authorized to take necessary actions

4. Increase in Limits of Loans and Investments

  • Special Resolution to authorize loans, guarantees, security provisions, and investments up to ₹50 Crore (Rupees Fifty Crore Only)
  • Pursuant to Sections 179, 186 of Companies Act, 2013
  • Limit is over and above the statutory limit of 60% of paid-up share capital, free reserves, and securities premium account or 100% of free reserves and securities premium account, whichever is more
  • Board authorized to take necessary actions

5. Increase in Authorized Share Capital

  • Special Resolution to increase Authorized Share Capital from ₹8,00,00,000/- (Rupees Eight Crores Only) divided into 80,00,000 Equity Shares of ₹10/- each to ₹11,00,00,000/- (Rupees Eleven Crores Only) divided into 1,10,00,000 Equity Shares of ₹10/- each
  • Requires alteration of Clause V of Memorandum of Association
  • Pursuant to Sections 13, 61 read with Section 64, Rule 15 of Companies (Share Capital and Debentures) Rules, 2014
  • New shares will rank pari passu with existing equity shares

Administrative Details

Record Date: 31st July, 2026 for determining eligibility to attend AGM

Voting Arrangements:

  • Remote e-voting period: Tuesday, 4th August, 2026 (9:00 a.m. IST) to Thursday, 6th August, 2026 (5:00 p.m. IST)
  • E-voting service provider: Central Depository Services (India) Limited (CDSL)
  • Scrutinizer: M/s. RPSS & Co., Company Secretaries

Document Availability:

  • Annual Report and Notice available on company website: www.vivaatrade.com
  • Documents available for inspection at registered office on working days between 11:00 a.m. to 2:00 p.m.

Contact: Phone: +91 78598 69513, Email: cs@vivaatrade.com

Governance Notes

  • None of the Directors or Key Managerial Personnel are interested in the special business resolutions
  • Board recommends all resolutions for shareholder approval
  • Proxy forms must be deposited at registered office not less than 48 hours before meeting
  • Corporate members must send certified copy of Board Resolution authorizing representatives