Meeting Details

  • Date of Meeting: Tuesday, 29th September 2026
  • Time of Meeting: 03:00 P.M.
  • Mode of Meeting: Conducted through two-way Video Conferencing (VC) facility or Other Audio-Visual Means (OAVM), without a physical venue, as permitted by MCA circulars.
  • Deemed Venue: The Registered Office of the Company at Survey No. 214, Nr. Water Tank, Village – Bhayla, Tal. Bavla, Dist. Ahmedabad-382220.
  • Date of Notice: The notice was sent to shareholders on 05/09/2026 and issued by the board on 26/08/2026.

Summary of Proposed Resolutions

Ordinary Business

1. Adoption of Financial Statements: To receive, consider, and adopt the Audited Standalone Financial Statements for the financial year ended 31st March 2026, together with the Reports of the Board of Directors and Auditors.

2. Re-appointment of Director: To re-appoint Mr. Manojkumar Jain (DIN: 02190018), who retires by rotation and is eligible for re-appointment.

Special Business

3. Ratification of Cost Auditors' Remuneration: To ratify the remuneration of ₹ 25,000/- (plus taxes and out-of-pocket expenses) payable to M/s. Anuj Aggarwal & Co., Cost Accountants (FRN: 102409), for the audit of cost records for FY 2026-27.

4. Appointment of Independent Director: To appoint Ms. Vaishaliben Sanjaybhai Jain (DIN: 11450105) as an Independent Director for a term of five years, from 29th April 2026 to 28th April 2031.

Voting Process

  • Remote E-Voting Period: Begins on Saturday, 26th September 2026 at 9:00 A.M. and ends on Monday, 28th September 2026 at 5:00 P.M.
  • E-Voting Platform: Provided by NSDL. The module will be disabled after the voting period.
  • Record Date (Cut-off Date): Tuesday, 22nd September 2026. Shareholders on the register as of this date are entitled to vote.
  • Voting Rights: Proportional to their share in the paid-up equity share capital as of the record date.
  • Voting at AGM: Members present through VC/OAVM who have not voted remotely may vote during the meeting. Those who voted remotely cannot vote again.
  • Proxy Facility: Not available for this VC/OAVM meeting. However, representatives of corporate members or specific entities (e.g., President of India) can attend and vote via e-voting.

Scrutinizer Appointment and Role

  • Scrutinizer: CS Umesh Ved of M/s. Umesh Ved & Associates, Company Secretaries, Ahmedabad (FCS No.:4411, CP No.:2924) has been appointed.
  • Role: To scrutinize the remote e-voting process and voting during the AGM in a fair and transparent manner.
  • Report Submission: The scrutinizer will submit a report to the Chairman within 2 working days of the AGM conclusion.
  • Result Declaration: The voting results, along with the scrutinizer's report, will be communicated to the stock exchanges and displayed on the company's website (www.vmstmt.com).

Compliance with Laws and Regulations

The notice confirms compliance with:

  • The Companies Act, 2013.
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
  • MCA Circulars, including General Circular No. 03/2025 and preceding circulars permitting VC/OAVM meetings.
  • SEBI Circulars, including SEBI/HO/CFD/PoD2/CIR/P/0155 dated November 11, 2024, and others related to e-voting and virtual meetings.

Distribution of Notice and Annual Report

  • The notice and annual report are being sent electronically via email to members whose email addresses are registered with the company/depositories.
  • No physical copies are being sent. Members can request a hard copy by emailing compliance@vmstmt.com.
  • The notice is available on the company's website (https://vmstmt.com/) and the websites of BSE (www.bseindia.com) and NSE (www.nseindia.com).

Instructions for Members

  • Joining the Meeting: Members can join the VC/OAVM 15 minutes before and after the scheduled start time via the NSDL e-Voting system. Access is on a first-come, first-served basis for up to 1,000 members, excluding large shareholders (2%+), promoters, institutions, directors, KMPs, committee chairs, and auditors.
  • Questions: Shareholders may submit questions in advance (7 days before the AGM) to compliance@vmstmt.com.
  • Registration as Speaker: Shareholders wishing to speak at the AGM must register by email 7 days in advance.
  • Technical Help: Helpdesk contacts are provided for NSDL (022-48867000, evoting@nsdl.com) and CDSL (1800-21-09911, helpdesk.evoting@cdslindia.com) for e-voting login issues.