Meeting Details

The 25th Annual General Meeting will be held on Thursday, July 23, 2026 at 01:00 PM (IST) through Video Conferencing (VC)/Other Audio Visual Means (OAVM) in accordance with relevant circulars issued by the Ministry of Corporate Affairs and SEBI. The deemed venue for the meeting is the Registered Office of the Company at 40/1, Mohabewala Industrial Area, Dehradun, Uttarakhand - 248110.

Proposed Resolutions and Implications

Ordinary Business

1. Adoption of Financial Statements: To receive, consider and adopt the Audited Standalone and Consolidated Financial Statements for the financial year ended March 31, 2026, together with Reports of the Auditors and Board of Directors.

2. Final Dividend Declaration: To declare a Final Dividend of Rs. 6.30 per Equity Share for the financial year 2025-26.

3. Director Re-appointments:

  • Re-appointment of Mr. Hitesh Windlass (DIN:02030941) as Managing Director
  • Re-appointment of Mrs. Prachi Jain Windlass (DIN:06661073) as Director

Special Business

4. Ratification of Cost Auditor Remuneration: Ordinary Resolution to ratify remuneration of M/s Sourabh Jain & Associates as Cost Auditors for FY 2026-27 at Rs. 60,000 plus GST and out-of-pocket expenses.

5. Appointment of Independent Director: Special Resolution to appoint Dr. Tarashree Singhal (DIN:11697518) as Independent Woman Director for five years from May 5, 2026 to May 4, 2031.

Voting Process and Methods

The Company is providing facility for remote e-voting through services provided by MUFG Intime India Private Limited at https://instavote.linkintime.co.in/. The remote e-voting period commences on July 20, 2026 (9:00 AM) and ends on July 22, 2026 (5:00 PM). Members can also vote during the AGM through electronic voting system.

Key Voting Parameters

The Company has fixed July 16, 2026 as the cut-off date for determining members entitled to vote. Voting rights shall be in proportion to their share of paid-up equity share capital as on the cut-off date. The scrutinizer will submit their report to the Chairman within two working days from conclusion of the AGM.

Shareholder Participation Details

Members can join the AGM 15 minutes before and after scheduled commencement time through VC/OAVM. Facility will be available to at least 2000 members on first-come-first-served basis, excluding large shareholders (holding 2% or more), promoters, institutional investors, directors, KMPs, committee chairpersons, and auditors who can attend without restriction.

Record Date and Dividend Information

Thursday, July 16, 2026 has been fixed as the Record Date for determining entitlement of members to dividend for FY 2025-26. The dividend of Rs. 6.30 per equity share (126%), if approved, will be paid within 30 days from declaration date subject to TDS deduction.

Compliance Statements

The meeting is being conducted in compliance with:

  • MCA General Circular No. 20/2020 dated May 5, 2020
  • MCA General Circular No. 03/2025 dated September 22, 2025
  • Section 108 of Companies Act, 2013 read with Rule 20 of Companies (Management and Administration) Rules, 2014
  • Regulation 44 of SEBI Listing Regulations

Signatories and Roles

  • Ananta Narayan Panda: Company Secretary & Compliance Officer, signed the communication to exchanges
  • Scrutinizer: Unnamed scrutinizer appointed to oversee voting process (to be identified)

Additional Information

The notice includes detailed instructions for:

  • Remote e-voting for shareholders holding securities in demat and physical mode
  • Registration and voting procedures for NSDL and CDSL account holders
  • Process for attending the AGM through InstaMeet platform
  • Technical helpdesk contacts for voting and meeting access issues
  • Dividend payment procedures including TDS compliance requirements

The explanatory statement provides background information on the special business resolutions, and the document includes detailed profiles of directors seeking appointment/re-appointment as required by Regulation 36(3) of SEBI LODR Regulations and Secretarial Standard-2.