Meeting Details

The 39th Annual General Meeting of XL Energy Limited was held on Wednesday, 30th September 2026, commencing at 04:00 PM and concluding at 04:23 PM. The meeting was conducted through Video Conferencing (VC) / Other Audio-Visual Means (OAVM). The notice convening the meeting was dated 4th September 2026.

Summary of Proposed Resolutions and Implications

Five resolutions were proposed for shareholder approval:

1. Ordinary Resolution: To receive, consider, and adopt the Audited Financial Statement of the Company for the year ended 31st March 2026, including reports of the Board of Directors and Auditors thereon.

2. Ordinary Resolution: To consider the appointment of Mr. Naresh Manakchand Jain (DIN: 00291963), who retired by rotation, as a director.

3. Special Resolution: To appoint Mr. Pankaj Jain (DIN: 11114458) as a Non-Executive, Independent Director for a term of 5 years.

4. Ordinary Resolution: To appoint Mr. Harsh Jain as Manager of the company for a term of 5 years.

5. Special Resolution: To confirm the appointment of Mr. Suryakant Kadakane Maruti (DIN: 02272617) as a Non-Executive Independent Director for a term of 5 years.

Voting Process and Methods

The voting process utilized a combination of remote e-voting and e-voting at the AGM, facilitated by Bigshare Services Private Limited. The cut-off date for determining shareholder eligibility was 23rd September 2026. Remote e-voting commenced on Saturday, 26th September 2026 at 09:00 AM and closed on Tuesday, 29th September 2026 at 05:00 PM. Shareholders present at the AGM who had not voted remotely were able to vote via e-voting during the meeting.

Key Voting Outcomes

Overall Participation

  • Total number of shareholders on the record date: 9,929
  • Total number of votes cast across all resolutions: 1,523,047
  • This represents 95.125% of the total outstanding 1,601,100 shares.
  • 41 public shareholders attended the meeting via video conferencing. No promoters attended.

Resolution-Wise Results

Resolution 1 (Ordinary - Financial Statements)

  • Total Votes Polled: 1,523,047
  • Votes in Favour: 1,523,047 (100.00%)
  • Votes Against: 0 (0.00%)
  • Result: Passed

Resolution 2 (Ordinary - Re-appointment of Mr. Naresh Jain)

  • Total Votes Polled: 1,523,047
  • Votes in Favour: 1,363,342 (89.514%)
  • Votes Against: 159,705 (10.486%)
  • Result: Passed

Resolution 3 (Special - Appointment of Mr. Pankaj Jain)

  • Total Votes Polled: 1,523,047
  • Votes in Favour: 1,363,342 (89.514%)
  • Votes Against: 159,705 (10.486%)
  • Result: Passed

Resolution 4 (Ordinary - Appointment of Mr. Harsh Jain as Manager)

  • Total Votes Polled: 1,523,047
  • Votes in Favour: 1,363,342 (89.514%)
  • Votes Against: 159,705 (10.486%)
  • Result: Passed

Resolution 5 (Special - Appointment of Mr. Suryakant Kadakane Maruti)

  • Total Votes Polled: 1,523,047
  • Votes in Favour: 1,523,047 (100.00%)
  • Votes Against: 0 (0.00%)
  • Result: Passed

Shareholder Category Breakdown (Exemplified for Resolution 2)

  • Promoter & Promoter Group: Held 1,521,000 shares. All 1,521,000 votes were cast (100% turnout), all in favor of the resolution.
  • Public - Non-Institutions: Held 80,100 shares. 2,047 votes were cast (2.5556% turnout), all in favor of the resolution.
  • The 159,705 votes against the resolution (Resolutions 2, 3, 4) were classified as 'Invalid Votes' from the 'Promoter and Promoter Group' category.

Scrutinizer's Role and Findings

M/s. Suprabhat & Co., Practicing Company Secretaries (Proprietor: Mr. Suprabhat Chakraborty, ACS-41030, CP-15878), was appointed as the Scrutinizer to scrutinize the remote e-voting and e-voting process in a fair and transparent manner. The Scrutinizer's responsibility was to prepare a report on the votes cast for and against the resolutions based on data from Bigshare. The votes were unblocked on 30th September 2026 at 05:00 PM in the presence of two independent witnesses, Ms. Sukanya Paul and Mrs. Archana Chakraborty. The Scrutinizer concluded that all resolutions were duly approved by the members with the requisite majority.

Compliance Confirmation

The report is prepared pursuant to Section 108 of the Companies Act, 2013, Rule 21(2) of the Companies (Management and Administration) Rules, 2014, and Regulation 44(3) of the SEBI (LODR) Regulations, 2015, confirming compliance with applicable laws.