Meeting Details

The 33rd Annual General Meeting will be held on Tuesday, September 29, 2026, at 12:00 PM IST at the registered office of the Company: Plot No. 194-195, 3rd Floor, Industrial Area, Phase-II, Ram Darbar, Chandigarh-160002, India.

Cut-off Date and Voting Information

  • Cut-off date for determining members entitled to vote: Tuesday, September 22, 2026
  • Remote e-voting period: Commences Saturday, September 26, 2026 at 9:00 AM IST and ends Monday, September 28, 2026 at 5:00 PM IST
  • e-Voting Service Provider: Central Depository Services (India) Limited (CDSL)

Agenda Items

Ordinary Business

Item 1: Adoption of Financial Statements

To receive, consider and adopt the Audited Standalone Financial Statements of the Company for the financial year ended March 31, 2026, together with the Reports of the Board of Directors and Statutory Auditors.

Item 2: Re-appointment of Director

To re-appoint Mr. Sanjay Dhir (DIN: 02452461), Whole Time Director, who retires by rotation under Section 152(6) of the Companies Act, 2013. Mr. Dhir holds 857,728 shares in the company and has served since August 11, 2016. He holds directorship in 5 other companies and is a member of the Audit Committee.

Item 3: Re-appointment of Statutory Auditors

To re-appoint M/s. N. Kumar Chhabra & Co., Chartered Accountants (FRN: 000837N) as Statutory Auditors for a term of 5 consecutive years from FY 2026-27 to 2030-2031. The Board has approved an audit fee of ₹4,00,000 (Rupees Four Lakhs) for FY 2026-27.

Special Business

Item 4: Amendment to Memorandum of Association

Special resolution to alter Clause III (Object Clause) of the Memorandum of Association by substituting the existing Clause III(B) with 38 new sub-clauses that significantly expand the company's permitted business activities and operational scope, including:

  • Receiving foreign currency contracts and repatriation abroad
  • Expanded trading, manufacturing, and dealing activities
  • Property acquisition, development, and disposal
  • Recruitment, training, and personnel development
  • Research and development activities
  • Technical investigations and partnerships
  • Acquisition and development of technical know-how, patents, and trademarks
  • Membership in stock/commodity exchanges
  • Borrowing and lending activities (excluding banking business)
  • Joint ventures and partnerships

The amendment requires special resolution approval under Sections 4 and 13 of the Companies Act, 2013.

Additional Information

  • Annual Report for FY 2025-26 has been sent electronically to members with registered email IDs
  • Registrar & Transfer Agent: Bigshare Services Private Limited
  • Company Secretary & Compliance Officer: Nikunj Goel
  • Explanatory statement pursuant to Section 102 of Companies Act, 2013 provided for special business
  • No gifts, gift coupons, or cash will be distributed at the AGM as per Section 118(10)
  • Members must update PAN details with Depository Participants or RTA as per SEBI mandate

Documents Available for Inspection

  • Register of Directors and Key Managerial Personnel & Shareholding
  • Register of Contracts and Arrangements in which Directors are interested
  • Existing and proposed Memorandum of Association

Communication Details

Members can send queries to zenlabsethicaltd2019@gmail.com at least 10 days before the meeting. Corporate members must send authorized representative documents to nitikagoel178@gmail.com with copy to zenlabsethicaltd2019@gmail.com.