Meeting Details

  • Meeting Type: 45th Annual General Meeting (AGM)
  • Meeting Date: July 28, 2026
  • Meeting Time: 11:00 AM to 12:17 PM
  • Cut-off Date: July 21, 2026 (for determining voting eligibility)
  • Voting Methods: Remote e-voting and e-voting during AGM
  • Remote e-voting Period: July 24, 2026 (9:00 AM) to July 27, 2026 (5:00 PM)
  • E-voting Agency: MUFG Intime India Private Limited

Proposed Resolutions and Implications

Resolution 1: Ordinary Business

Description: To receive, consider and adopt the audited financial statements (including consolidated financial statements) of the Company for the financial year ended March 31, 2026, together with the Reports of the Board of Directors and Auditors thereon.

Implications: Formal adoption of annual financial results.

Resolution 2: Ordinary Business

Description: To declare dividend of ₹40 per equity share of ₹1 each (4000%), comprising of Final Dividend of ₹10 per share (1000%) and Special Dividend of ₹30 per share (3000%) for FY2025-26.

Implications: Significant capital return to shareholders totaling approximately ₹128.36 crore based on 32,090,000 outstanding shares.

Resolution 3: Ordinary Business

Description: To appoint Mr. Sunil Malhotra (DIN: 00361641) as Director who retires by rotation under Section 152(6) of Companies Act, 2013 and offers himself for re-appointment.

Implications: Continuation of director service.

Resolution 4: Special Business

Description: Ratification of remuneration of Cost Auditors for financial year ending March 31, 2027.

Implications: Approval of professional fees for cost audit services.

Voting Process and Methods

The voting was conducted through:

  • Remote e-voting: Available from July 24, 2026 (9:00 AM) to July 27, 2026 (5:00 PM) through MUFG Intime India Private Limited
  • E-voting during AGM: Conducted on July 28, 2026 during the meeting
  • Physical Polling: No votes were cast through physical polling
  • Postal Ballot: Not applicable for these resolutions

The company published advertisements in The Free Press Journal (English) and Navshakti (Marathi) newspapers on June 30, 2026 and July 3, 2026 regarding the AGM notice and voting facilities.

Key Voting Outcomes

Resolution 1: Adoption of Financial Statements

  • Total Votes Cast: 19,214,726 (59.8776% of outstanding shares)
  • In Favor: 18,843,700 votes (98.0691%)
  • Against: 371,026 votes (1.9309%)
  • Invalid Votes: None
  • Result: Passed

Category-wise Breakdown:

  • Promoter & Promoter Group: 12,326,764 votes (100% in favor)
  • Public Institutions: 0 votes cast
  • Public Non-Institutions: 6,887,962 votes (94.6134% in favor, 5.3866% against)

Resolution 2: Dividend Declaration

  • Total Votes Cast: 19,214,736 (59.8776% of outstanding shares)
  • In Favor: 18,843,736 votes (98.0692%)
  • Against: 371,000 votes (1.9308%)
  • Invalid Votes: None
  • Result: Passed

Category-wise Breakdown:

  • Promoter & Promoter Group: 12,326,764 votes (100% in favor)
  • Public Institutions: 0 votes cast
  • Public Non-Institutions: 6,887,972 votes (94.6138% in favor, 5.3862% against)

Resolution 3: Director Re-appointment

  • Total Votes Cast: 19,214,726 (59.8776% of outstanding shares)
  • In Favor: 18,840,690 votes (98.0534%)
  • Against: 374,036 votes (1.9466%)
  • Invalid Votes: None
  • Result: Passed

Category-wise Breakdown:

  • Promoter & Promoter Group: 12,326,764 votes (100% in favor)
  • Public Institutions: 0 votes cast
  • Public Non-Institutions: 6,887,962 votes (94.5697% in favor, 5.4303% against)

Resolution 4: Cost Auditor Remuneration

  • Total Votes Cast: 19,214,726 (59.8776% of outstanding shares)
  • In Favor: 18,843,694 votes (98.0690%)
  • Against: 371,032 votes (1.9310%)
  • Invalid Votes: None
  • Result: Passed

Category-wise Breakdown:

  • Promoter & Promoter Group: 12,326,764 votes (100% in favor)
  • Public Institutions: 0 votes cast
  • Public Non-Institutions: 6,887,962 votes (94.6133% in favor, 5.3867% against)

Scrutinizer's Role and Findings

Scrutinizer: CS Sandhya R. Malhotra, Partner at Manish Ghia & Associates, Company Secretaries

Appointment: By Board of Directors of Indo Borax & Chemicals Limited

Responsibilities: Scrutinizing the e-voting process in fair and transparent manner as per Section 108 of Companies Act, 2013 and Rule 20 of Companies (Management and Administration) Rules, 2014

Key Findings:

  • The e-voting data was unblocked in presence of CS Bhavya Gala and CS Tamanna Rawal (independent witnesses)
  • Shareholding data was matched with Register of Members/List of Beneficiaries as of cut-off date
  • No invalid votes were found in either remote e-voting or e-voting during AGM
  • All resolutions passed with requisite majority

Compliance with Laws and Regulations

The voting process complied with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (Regulation 44)
  • Companies Act, 2013 (Section 108)
  • Companies (Management and Administration) Rules, 2014 (Rule 20)
  • MCA Circulars: No. 14/2020, 17/2020, 20/2020, 02/2021, 19/2021, 21/2021, 02/2022, 10/2022, 09/2023, and 03/2025

Additional Information

  • Total Outstanding Shares: 32,090,000
  • Promoter & Promoter Group Holdings: 12,326,764 shares (38.41%)
  • Public Institutions Holdings: 19,272 shares (0.06%)
  • Public Non-Institutions Holdings: 19,743,964 shares (61.53%)
  • The results were uploaded on company website (www.indoborax.com) and e-voting agency's website
  • The scrutinizer's report was dated July 29, 2026 and submitted on the same date