Meeting Details

  • NSE Symbol: KSHITIJPOL
  • Type of Meeting: 18th Annual General Meeting (AGM)
  • Date: Tuesday, September 29, 2026
  • Time: 11:30 AM to 11:57 AM
  • Mode: Video Conferencing/Other Audio Visual Means (VC/OAVM)
  • Deemed Venue: Registered Office at 33 Dimple Arcade Basement, Near Asha Nagar Kandivali (East) OFF W E Highway, Mumbai, Maharashtra, India, 400101
  • Record Date: Tuesday, September 22, 2026
  • Total Shareholders on Record Date: 102,847

Proposed Resolutions and Voting Outcomes

Four resolutions were presented for shareholder approval:

Resolution 1: Ordinary Resolution

  • Description: To receive, consider and adopt the Audited Standalone Financial Statements of the Company for the financial year ended March 31, 2026, together with the Reports of the Board of Directors and the Auditors thereon
  • Result: Passed
  • Total Votes Cast: 5,444,429 (2.5426% of outstanding shares)
  • Votes in Favor: 5,444,429 (100%)
  • Votes Against: 0 (0%)
  • Promoter Interest: No

Resolution 2: Ordinary Resolution

  • Description: To receive, consider and adopt the Audited Consolidated Financial Statements of the Company for the financial year ended March 31, 2026, together with the Report of the Auditors thereon
  • Result: Passed
  • Total Votes Cast: 5,444,429 (2.5426% of outstanding shares)
  • Votes in Favor: 5,444,429 (100%)
  • Votes Against: 0 (0%)
  • Promoter Interest: No

Resolution 3: Ordinary Resolution

  • Description: To appoint a director in place of Mrs. Vineeta Jain (DIN: 10481057), who retires by rotation at this Annual General Meeting and being eligible offers herself for re-appointment
  • Result: Passed
  • Total Votes Cast: 5,444,429 (2.5426% of outstanding shares)
  • Votes in Favor: 5,444,429 (100%)
  • Votes Against: 0 (0%)
  • Promoter Interest: No

Resolution 4: Special Resolution

  • Description: Re-appointed and fixing remuneration of Mrs. Vineeta Jain (DIN: 10481057) as Whole-time Director for 3 years commencing from January 30, 2027 to January 30, 2030
  • Result: Passed
  • Total Votes Cast: 5,444,429 (2.5426% of outstanding shares)
  • Votes in Favor: 5,444,429 (100%)
  • Votes Against: 0 (0%)
  • Promoter Interest: No

Voting Process and Methods

The Company implemented a comprehensive electronic voting process:

  • Remote e-voting period: Saturday, September 26, 2026 (9:00 AM IST) to Monday, September 28, 2026 (5:00 PM IST)
  • E-voting facility during AGM: Available for members who had not cast their vote through remote voting
  • Voting extension: Facility remained available for 15 minutes after conclusion of the meeting
  • Service Provider: KFin Technologies Limited (KFintech)
  • Advertisement published in "Active Times" (English, Mumbai Edition) and "Mumbai Lakshadweep" (Marathi, Mumbai Edition) on September 5, 2026

Shareholder Participation

  • Total shareholders present through video conferencing: 45 (all public)
  • Promoters and promoter group: 0 attendees through VC/OAVM
  • Public institutions: 0 attendees through VC/OAVM
  • Public non-institutions: 45 attendees through VC/OAVM

Scrutinizer Appointment and Findings

  • Scrutinizer: M/s Ronak Jhuthawat & Co., Practicing Company Secretaries
  • Designated Partner: Ronak Jhuthawat (Membership No. F9738, CP No. 12094)
  • Firm Registration: P2025RJ104300 (Peer Review Number: 6592/2025)
  • Appointment Date: September 4, 2026 (Board Meeting)
  • Report Date: September 29, 2026
  • Conclusion: All resolutions passed with requisite majority in a fair and transparent manner
  • Vote unblocking: Conducted at 12:27 PM after conclusion of voting in presence of two independent witnesses

Compliance Confirmation

The voting process complied with:

  • Section 108 of the Companies Act, 2013
  • Rule 20 of the Companies (Management and Administration) Rules, 2014
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA Circulars No. 14/2020, 17/2020, 20/2020, and 03/2025

Additional Information

  • Total outstanding shares: 214,131,761
  • Public institutions shares: 250,000
  • Public non-institutions shares: 213,881,761
  • Promoter and promoter group shares: 0
  • No invalid votes were recorded across any shareholder category
  • Voting results available on company website (www.kshitijpolyline.co.in) and KFin Technologies website (https://evoting.kfintech.com/)