Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015

Oriental Trimex Limited

Meeting Details

  • Type of Meeting: Annual General Meeting (AGM)
  • Date: Monday, 28th September, 2026
  • Time: 12:06 PM to 12:19 PM
  • Location: Conducted through Video Conferencing/Other Audio-Visual Means facility
  • Record Date: 21/09/2026

Shareholder Participation

  • Total shareholders on record date: 40,636
  • Shareholders attending through video conferencing:
  • Promoters and Promoter Group: 3
  • Public: 132
  • No shareholders present in person or through proxy

Proposed Resolutions and Implications

Four resolutions were considered at the AGM:

Resolution 1: Ordinary Business

  • Description: To consider and adopt the Audited Financial Statement of the Company for the Financial Year ended on March 31, 2026, the Reports of the Board of Directors and Auditors thereon
  • Result: Passed with 99.74% approval

Resolution 2: Ordinary Business

  • Description: To appoint Directors in place of Ms. Savita Punia, Whole Time Director (DIN: 00010311), who retires by rotation, and being eligible, offers herself for re-appointment
  • Result: Passed with 99.74% approval

Resolution 3: Special Business

  • Description: Regularization of Additional Director of Mr. Naveen Joshi (DIN: 11893885) as a Non-Executive, Independent Director of the Company
  • Result: Passed with 99.73% approval

Resolution 4: Ordinary Business

  • Description: To approve the Material Related Party Transactions entered by the Company
  • Promoter interest: Yes (promoters were interested in this resolution)
  • Result: Passed with 99.74% approval

Voting Process and Methods

The voting process utilized:

  • Remote e-voting: Conducted through Central Depository Services (India) Limited (CDSL) from September 25, 2026 (9:00 AM) to September 27, 2026 (5:00 PM)
  • E-voting during AGM: Available during the meeting on September 28, 2026
  • No postal ballot or physical polling was conducted

Key Voting Outcomes

Overall Voting Summary

  • Total outstanding shares: 73,507,265
  • Total votes cast: 19,315,974 (26.28% of outstanding shares)
  • Invalid votes: 65 across all resolutions

Resolution-wise Voting Breakdown

Resolution 1:
  • Total votes in favor: 19,264,803 (99.74%)
  • Total votes against: 51,106 (0.26%)
  • Promoter voting: 19,000,517 shares voted 100% in favor
  • Public non-institutions: 315,392 shares voted (83.80% in favor, 16.20% against)
Resolution 2:
  • Total votes in favor: 19,264,803 (99.74%)
  • Total votes against: 51,106 (0.26%)
  • Promoter voting: 19,000,517 shares voted 100% in favor
  • Public non-institutions: 315,392 shares voted (83.80% in favor, 16.20% against)
Resolution 3:
  • Total votes in favor: 19,264,703 (99.73%)
  • Total votes against: 51,206 (0.27%)
  • Promoter voting: 19,000,517 shares voted 100% in favor
  • Public non-institutions: 315,392 shares voted (83.76% in favor, 16.24% against)
Resolution 4:
  • Total votes in favor: 19,264,803 (99.74%)
  • Total votes against: 51,106 (0.26%)
  • Promoter voting: 0 shares voted (promoters were interested parties)
  • Public non-institutions: 315,392 shares voted (83.80% in favor, 16.20% against)

Category-wise Participation

  • Promoter and Promoter Group: 19,000,517 shares (100% voted)
  • Public Institutions: 0 shares voted
  • Public Non-Institutions: 315,392 shares voted (0.58% of their 54,506,748 shares)

Scrutinizer's Role and Findings

  • Name: Vivek Kumar (Proprietor of V Kumar and Associates)
  • Qualification: Company Secretary (Membership No. 8976)
  • Appointment Date: 01/09/2026 by Board Meeting
  • Report Date: 29/09/2026

The scrutinizer was responsible for monitoring the e-voting process through CDSL's secured platform and preparing the scrutinizer's report. Key findings:

  • Remote e-voting period: September 25, 2026 (9:00 AM) to September 27, 2026 (5:00 PM)
  • Notice was sent to shareholders on September 1, 2026, and advertised on September 5, 2026
  • 217 members participated in remote e-voting with 19,315,974 votes cast
  • All resolutions passed with requisite majority as per Companies Act, 2013
  • Voting records were handed over to the Managing Director for safe custody

Compliance Confirmation

The document confirms compliance with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Companies Act, 2013 and Rules made thereunder
  • MCA circulars including General Circular No. 14/2020, 17/2020, 33/2020, 39/2020, 10/2021, and 11/2022
  • Voting results uploaded on company website and CDSL platform (www.evotingindia.com)

Additional Information

  • NSE Symbol: ORIENTALTL
  • Total number of resolutions passed: 4
  • Invalid votes: 65 (all from public non-institutions category)
  • The voting results demonstrate strong shareholder support for all resolutions with opposition primarily coming from public non-institutional shareholders