Meeting Details

The 35th AGM was held on Tuesday, September 29, 2026, at 11:30 a.m. IST through Video Conferencing (VC)/Other Audio-Visual Means (OAVM). The deemed venue was the company's registered office at 1st Floor Dhamanwala Complex, Opp. Apple Hospital, Khatodara Road, Udhana, Surat, Gujarat–395002. The meeting concluded at 11:42 a.m. IST.

Directors and Key Personnel Present

The following directors attended through VC/OAVM:

  • Deepak Kishorchandra Vaidya - Whole-time Director and Chief Financial Officer (Chairperson)
  • Sanjay Jayant Bhatt - Non-Executive Director
  • Jayprakashan Padmanabhan Nair - Non-Executive Director
  • Piyush Khatod - Non-Executive Independent Director
  • Rupesh Pachori - Non-Executive Independent Director

Other attendees included:

  • Mr. Pringle A. Jhaveri, Representative of M/s. R M R & Co. (Statutory Auditor)
  • Mr. Shreyansh M Jain, Representative of M/s. M.D. Baid & Associates (Secretarial Auditor)
  • Mr. Mohan Baid, Partner, M/s. M.D. Baid & Associates (Scrutinizer)
  • 60 shareholders were present virtually

Resolutions and Voting Process

Two ordinary resolutions were proposed and passed:

1. Adoption of audited standalone financial statements for FY ended March 31, 2026, together with reports of Board of Directors and Auditors

2. Re-appointment of Mr. Sanjay Jayant Bhatt (DIN: 09075125) who retired by rotation under Section 152(6) of Companies Act, 2013

The company provided e-voting facility from Saturday, September 26, 2026, at 9:00 a.m. to Monday, September 28, 2026, at 5:00 p.m. Members present at the meeting who had not cast votes electronically were given an additional 15 minutes to vote during the meeting. M/s. M.D. Baid & Associates was appointed as Scrutinizer to oversee the voting process.

Compliance Disclosures

The meeting addressed several compliance matters:

  • The Statutory Auditor's Report for FY2026 contained no qualifications, observations, or adverse comments
  • The Secretarial Audit Report highlighted two compliance issues:
  • Delayed appointment of qualified Company Secretary as Compliance Officer by 92 days, violating Regulation 6(1) of SEBI LODR, resulting in fines of ₹1,08,560 each paid to BSE Limited and NSE Limited
  • Failure to file Form MGT-14 for Board resolutions granting loans to other body corporates, as required under Section 179(3)(f) read with Section 117 of Companies Act, 2013
  • The company committed to strengthening internal systems, enhancing monitoring of statutory filing timelines, implementing regular internal checks, and assigning accountability for statutory and regulatory filings

Additional Information

  • The cut-off date for determining member eligibility was September 18, 2026
  • No queries or speaker requests were received from shareholders
  • Statutory registers and documents referred to in the AGM notice were available for electronic inspection
  • Voting results were to be declared within 48 hours and disseminated on stock exchange websites and company website
  • The proceedings are hosted on the company's website at www.paraspetrofils.in