Meeting Details
The 69th Annual General Meeting of Polychem Limited was held on Tuesday, 25th August, 2026 at 11:00 a.m. through Video Conferencing (VC) / Other Audio Video Means (OAVM) in compliance with MCA General Circulars and SEBI Circulars.
Attendance
Directors Present:
- Mr. Tanil R. Kilachand - Chairman (Chairman of SRC Committee)
- Mr. Parthiv T. Kilachand - Managing Director
- Mr. Nandish T. Kilachand - Non-Executive Director
- Mr. Anand A. Dalal - Independent Director (Chairman of the Audit & NRC Committee)
- Ms. Saloni A. Jhaveri - Independent Director
- Mr. Rajan P. Vahi - Independent Director
Senior Officials Present:
- Ms. Kanan V. Panchasara - Chief Financial Officer
- Ms. Deepali V. Chauhan - Company Secretary
Auditors Present:
- Ms. Deepali Shrigadi - Partner, Nayan Parikh & Co., Statutory Auditor
- Ms. Ragini Chokshi - Partner, Ragini Chokhi & Co., Secretarial Auditor
Meeting Proceedings
Mr. Tanil R. Kilachand, Chairman extended welcome and requested Mr. Parthiv T. Kilachand, Managing Director to take the chair. Mr. Parthiv T. Kilachand then presided over the meeting.
The Company Secretary confirmed that requisite quorum was present and the meeting was called to order.
Documents required to be kept open for inspection were made available for inspection by Members through electronic mode during the AGM as per Companies Act, 2013 provisions.
The Notice of the 69th AGM dated 21st May, 2026 and Auditors Report was taken as read. Representations received from Corporate Members were informed.
The Chairman apprised members about the financial performance of the company and its future prospects. Registered speakers provided suggestions and queries which were replied by the Chairman.
Business Items Considered
The following items of business from the Notice of the 69th AGM were recommended for Members' consideration and approval through e-voting system:
1. Ordinary Business: To receive, consider and adopt:
- Standalone financial statements for year ended 31st March, 2026, including audited Standalone Balance Sheet as at 31st March, 2026, Statement of Profit and Loss, Cash Flow Statement, and reports of Board of Directors and Auditors
- Consolidated financial statements for year ended 31st March, 2026, including audited Consolidated Balance Sheet as at 31st March, 2026, Statement of Profit and Loss, Cash Flow Statement, and reports of Board of Directors and Auditors
2. Ordinary Business: To declare a dividend of ₹20 per equity share (200%) of ₹10 each for financial year ended 31st March, 2026
3. Ordinary Business: To appoint a Director in place of Mr. N.T. Kilachand (DIN: 00005530), who retires by rotation and being eligible, offers himself for re-appointment
Voting Procedures
The Company provided e-voting facility to all Members whose names appeared in the Register of Members / Beneficial Owners as on 18th August, 2026 (Cut-off Date).
Remote e-voting period remained open from Friday, 21st August, 2026 at 9:00 A.M. and closed on Monday, 24th August, 2026 at 5:00 P.M.
Facility for voting through e-voting system was made available during the AGM and till 15 minutes after conclusion of AGM for Members who had not already cast their vote prior to the Meeting.
M/s. Ragini Chokshi & Co., Practicing Company Secretary, was appointed as Scrutinizer for remote e-voting and voting at AGM.
Combined results of remote e-voting and e-voting at AGM will be announced within 48 hours of conclusion of AGM and forwarded to BSE Limited and uploaded on Company's website.
Meeting Duration
The Meeting commenced at 11:00 a.m. (IST) and concluded at 11:34 a.m. (IST).