Company and Meeting Details
NSE Symbol: AGASTYAEN
Type of Meeting: Postal Ballot
Last Date of Receipt of Postal Ballot Forms: 13th November 2026
Record Date: 09th October 2026
Total Number of Shareholders on Record Date: 11,963
Summary of Proposed Resolutions and Implications
Two ordinary resolutions were proposed for shareholder approval, both concerning Material Related Party Transactions under Regulation 23 of the SEBI LODR Regulations, 2015. The promoter/promoter group was interested in both resolutions.
1. Resolution 1: To consider and approve Material Related Party Transaction(s) with IMC SOLAR BDN LLP.
2. Resolution 2: To consider and approve Material Related Party Transaction(s) with BN UP KUSUM SOLAR1 PRIVATE LIMITED.
The approval allows the company to proceed with these specific related-party transactions in compliance with SEBI regulations.
Voting Process and Methods
Voting was conducted exclusively through remote e-voting via the facility provided by Central Depository Services Limited (CDSL) at www.evotingindia.com. No physical polling or physical postal ballot forms were used, in accordance with MCA Circulars. The remote e-voting period commenced at 9:00 A.M. IST on Thursday, October 15, 2026, and concluded at 5:00 P.M. IST on Friday, November 13, 2026.
Key Voting Outcomes
Resolution 1: Transaction with IMC SOLAR BDN LLP
- Total Valid Votes Polled: 46,317 shares
- Percentage of Votes Polled on Outstanding Shares: 0.0768%
- Votes in Favour: 36,191 shares (78.1376% of votes polled)
- Votes Against: 10,126 shares (21.8624% of votes polled)
- Number of Shareholders Voting: 24
- Result: Passed
Category-wise Breakdown for Resolution 1:
- Promoter and Promoter Group: Held 41,032,434 shares. 0 (Zero) votes were polled by this category.
- Public Institutions: Held 0 shares. 0 (Zero) votes were polled by this category.
- Public Non-Institutions: Held 19,313,552 shares. 46,317 votes were polled by this category, all via e-voting.
Resolution 2: Transaction with BN UP KUSUM SOLAR1 PRIVATE LIMITED
- Total Valid Votes Polled: 46,317 shares
- Percentage of Votes Polled on Outstanding Shares: 0.0768%
- Votes in Favour: 36,192 shares (78.1398% of votes polled)
- Votes Against: 10,125 shares (21.8602% of votes polled)
- Number of Shareholders Voting: 24
- Result: Passed
Category-wise Breakdown for Resolution 2:
- Promoter and Promoter Group: Held 41,032,434 shares. 0 (Zero) votes were polled by this category.
- Public Institutions: Held 0 shares. 0 (Zero) votes were polled by this category.
- Public Non-Institutions: Held 19,313,552 shares. 46,317 votes were polled by this category, all via e-voting.
Scrutinizer's Role, Findings, and Conclusions
Name of the Scrutinizer: Mr. Nishant Rana of Rana & Associates (Firm FRN: S2019DE693800)
Scrutinizer's Qualification: Company Secretary (Membership No. 22302)
Date of Appointment by Board: 08th October 2026
Date of Issuance of Report: 13th November 2026
The scrutinizer was appointed to scrutinize the voting process. The report confirms:
- The process was conducted in accordance with Sections 108 and 110 of the Companies Act, 2013, Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014, MCA Circulars, and SEBI LODR Regulations.
- The notice was dispatched electronically on 12th October 2026 to members whose email IDs were registered.
- Newspaper advertisements were published on 13th October 2026 in Financial Express (English & Gujarati) and Janadesh (Gujarati).
- The votes were unblocked from the CDSL system on 13th November 2026 in the presence of two independent witnesses, Ms. Shilpi Sinha and Ms. Priyanka Rai.
- The scrutinizer reconciled the e-vote data and found the process to be fair and transparent.
- Both resolutions were passed with the requisite majority.
- All electronic records were sealed and handed over to the company for safe custody.
Compliance Confirmation
The document and the scrutinizer's report confirm compliance with the Companies Act, 2013, the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, and all relevant MCA circulars governing the postal ballot process via remote e-voting.