Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015

Antarctica Limited

Meeting Details

The 34th Annual General Meeting was held on Monday, 28th September 2026 at 12:00 P.M. through Video Conferencing (VC)/Other Audio Visual Means (OAVM) facility. The deemed venue was the Registered Office of the company at 41/A, Tara Chand Dutta Street, Chittaranjan Avenue (Kolkata), Kolkata, West Bengal, India, 700073. The meeting started at 12:00 PM and ended at 12:15 PM.

Proposed Resolutions and Implications

Seven resolutions were proposed for shareholder approval:

1. Ordinary Resolution: Adoption of Audited Financial Statements for FY ended March 31, 2026

2. Special Resolution: Regularization of appointment of Mr. Mitkumar Dashrathbhai Chandel (DIN: 11663098) as Non-Executive Independent Director

3. Special Resolution: Approval to advance loan(s), give guarantee(s), and/or provide security(ies) under Section 185 of Companies Act, 2013

4. Special Resolution: Increase in threshold of loans/guarantees, providing securities and making investments under Section 186 of Companies Act, 2013

5. Special Resolution: Increase in limit of total shareholding of all registered foreign portfolio investors (FPIs)/foreign institutional investors (FIIs) up to 49% of paid-up equity share capital

6. Ordinary Resolution: Approval to related party transactions including material related party transactions under Section 188 of Companies Act 2013

7. Ordinary Resolution: Appointment of Secretarial Auditor and fix their remuneration

Voting Process and Methods

The voting was conducted through:

  • Remote e-voting: Available from 25th September 2026 (Friday) at 9:00 a.m. to 27th September 2026 (Sunday) at 5:00 p.m. through CDSL platform
  • E-voting at AGM: Provided to shareholders present through VC/OAVM who hadn't voted earlier
  • Poll: Conducted during the AGM

The record date for determining shareholders entitled to vote was 21st September 2026. The company had 92,859 shareholders on record date.

Key Voting Outcomes

Participation Breakdown:

  • Total shareholders on record date: 92,859
  • Promoters present in meeting: 0
  • Public present in meeting: 0
  • Shareholders attended through video conferencing: 44 (all public)
  • Total votes cast represented 2.1679% of outstanding shares

Resolution-wise Results:

1. Adoption of Financial Statements (Ordinary) - PASSED

  • Total votes polled: 3,360,522 shares (2.1679%)
  • Votes in favor: 3,337,409 (99.3122%)
  • Votes against: 23,113 (0.6878%)

2. Director Appointment (Special) - PASSED

  • Total votes polled: 3,360,522 shares (2.1679%)
  • Votes in favor: 3,336,909 (99.2973%)
  • Votes against: 23,613 (0.7027%)

3. Section 185 Approvals (Special) - NOT PASSED

  • Total votes polled: 3,360,522 shares (2.1679%)
  • Votes in favor: 2,319,287 (69.0157%)
  • Votes against: 1,041,235 (30.9843%)
  • Failed despite institutional support due to opposition from non-institutional public shareholders

4. Section 186 Approvals (Special) - NOT PASSED

  • Total votes polled: 3,360,522 shares (2.1679%)
  • Votes in favor: 2,319,287 (69.0157%)
  • Votes against: 1,041,235 (30.9843%)
  • Same voting pattern as Resolution 3

5. FPI Limit Increase (Special) - PASSED

  • Total votes polled: 3,360,522 shares (2.1679%)
  • Votes in favor: 3,337,408 (99.3122%)
  • Votes against: 23,114 (0.6878%)

6. Related Party Transactions (Ordinary) - PASSED

  • Total votes polled: 3,360,522 shares (2.1679%)
  • Votes in favor: 2,536,409 (75.4766%)
  • Votes against: 824,113 (24.5234%)

7. Secretarial Auditor Appointment (Ordinary) - PASSED

  • Total votes polled: 3,360,522 shares (2.1679%)
  • Votes in favor: 3,337,409 (99.3122%)
  • Votes against: 23,113 (0.6878%)

Category-wise Voting Pattern:

  • Promoter & Promoter Group: 0 votes cast (0% participation)
  • Public Institutions: 1,059,900 votes cast (97.6956% participation) - unanimously in favor of all resolutions
  • Public Non-Institutions: 2,300,622 votes cast (1.5092% participation) - showed significant opposition to Resolutions 3 and 4

Scrutinizer's Role and Findings

Ms. Vishakha Agrawal, Practicing Company Secretary (Membership No: 39298) of Vishakha Agrawal & Associates, was appointed as scrutinizer by the Board on 4th September 2026. Her responsibilities included:

  • Scrutinizing the e-voting process in a fair and transparent manner
  • Ascertaining requisite majority on e-voting
  • Preparing consolidated scrutinizer's report

The scrutinizer issued her report to the company on 28th September 2026, confirming the voting results and compliance with voting procedures.

Compliance with Laws and Regulations

The voting process complied with:

  • Section 108 and 109 of Companies Act, 2013
  • Rule 20 and 21(2) of Companies (Management and Administration) Rules, 2014
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA General Circulars dated 8th April 2020, 13th April 2020, 5th May 2020
  • SEBI Circular dated 12th May 2020

Additional Information

  • The company's CIN is L46695WB1991PLC051949
  • NSE Symbol: ANTGRAPHIC
  • Total outstanding shares: 155,009,600
  • Promoter holding: 1,480,567 shares (0.96%)
  • Public Institutions holding: 1,084,900 shares (0.70%)
  • Public Non-Institutions holding: 152,444,133 shares (98.34%)
  • Advertisement for AGM was published in The Echo of India (English) and Arthik Lipi (Bengali) newspapers on 8th September 2026
  • CDSL was the agency providing the e-voting platform
  • 119 members voted through remote e-voting, 1 member voted through e-voting at AGM time