Meeting Details

  • Date: September 28, 2026
  • Time: 02:30 P.M. (IST)
  • Location: Conducted through Video Conferencing/Other Audio-Visual Means without physical presence
  • Type: 27th Annual General Meeting
  • Record Date: September 21, 2026 (cut-off date for voting)

Proposed Resolutions and Implications

The AGM considered seven resolutions for shareholder approval:

1. Ordinary Resolution: Adoption of Audited Standalone and Consolidated Financial Statements for FY ended March 31, 2026, with Reports of Board of Directors and Auditors

2. Ordinary Resolution: Appointment of Mr. Kunhamed Bicha (DIN: 00819707) as Chairman and Managing Director

3. Special Resolution: Appointment of Mr. CG Balaji (DIN: 11879293) as Independent Director

4. Ordinary Resolution: Re-appointment of Mr. Kunhamed Bicha (DIN: 00819707) as Chairman and Managing Director

5. Special Resolution: Re-appointment of Mr. Venkataramani Anantharamakrishnan (DIN: 00277816) as Independent Director

6. Special Resolution: Re-appointment of Mr. Byas Unnikrishnan Nambisan (DIN: 01342141) as Independent Director

7. Ordinary Resolution: Payment of Commission to Independent Directors

Voting Process and Methods

The voting was conducted through:

  • Remote E-voting: Available from September 24, 2026 (09:00 AM IST) to September 27, 2026 (05:00 PM IST) through CDSL platform
  • E-voting during AGM: For members present through VC/OAVM who hadn't voted remotely
  • Physical polling: Not conducted (meeting held virtually)
  • Postal ballot: Not applicable

The company availed voting facilities from Central Depository Services Limited (CDSL). Members who voted remotely were blocked from voting again during the AGM.

Key Voting Outcomes

All resolutions were passed with requisite majority. Detailed results:

Resolution-wise Results:

Resolution 1 (Ordinary - Financial Statements)

  • Total votes cast: 5,42,44,351
  • Votes in favor: 5,42,43,850 (99.9991%)
  • Votes against: 501 (0.0009%)
  • Number of members voting: 251

Resolution 2 (Ordinary - Appointment of Kunhamed Bicha as CMD)

  • Total votes cast: 5,44,63,884
  • Votes in favor: 5,33,01,133 (97.8651%)
  • Votes against: 11,62,751 (2.1349%)
  • Number of members voting: 258
  • Promoter interest: Yes

Resolution 3 (Special - Appointment of CG Balaji as Independent Director)

  • Total votes cast: 5,44,63,884
  • Votes in favor: 5,44,63,383 (99.9991%)
  • Votes against: 501 (0.0009%)
  • Number of members voting: 252

Resolution 4 (Ordinary - Re-appointment of Kunhamed Bicha as CMD)

  • Total votes cast: 5,44,64,284
  • Votes in favor: 5,35,44,408 (98.3110%)
  • Votes against: 9,19,876 (1.6890%)
  • Number of members voting: 260
  • Promoter interest: Yes

Resolution 5 (Special - Re-appointment of Venkataramani Anantharamakrishnan)

  • Total votes cast: 5,44,63,884
  • Votes in favor: 5,30,48,577 (97.4014%)
  • Votes against: 14,15,307 (2.5986%)
  • Number of members voting: 256

Resolution 6 (Special - Re-appointment of Byas Unnikrishnan Nambisan)

  • Total votes cast: 5,44,63,884
  • Votes in favor: 5,42,00,089 (99.5157%)
  • Votes against: 2,63,795 (0.4843%)
  • Number of members voting: 253

Resolution 7 (Ordinary - Commission to Independent Directors)

  • Total votes cast: 5,44,63,884
  • Votes in favor: 4,55,35,911 (83.6075%)
  • Votes against: 89,27,973 (16.3925%)
  • Number of members voting: 257

Participation Breakdown by Shareholder Category

Total Shareholders: 81,182 as on record date (September 21, 2026)

Attendance through Video Conferencing:

  • Promoter and Promoter Group: Not specified
  • Public: 37 members

Category-wise Voting Participation:

Detailed breakdown provided in Annexure I for each resolution showing participation from:

  • Promoter and Promoter Group
  • Public Institutions
  • Public Non-Institutions

Scrutinizer's Role and Findings

  • Scrutinizer: D. Saravanan, Practising Company Secretary (COP No.22608), Designated Partner at Alagar & Associates LLP
  • Appointment: Board resolution dated August 04, 2026
  • Responsibilities: Scrutinizing votes cast through remote e-voting and e-voting during AGM to ensure fair and transparent process
  • Process: Votes were unblocked in presence of two witnesses (Ms. Surbhi Mundhra and Ms. Princy Aruna, not company employees)
  • Conclusion: All resolutions passed with requisite majority as required under Companies Act, 2013 and SEBI LODR Regulations

Compliance with Laws and Regulations

The disclosure confirms compliance with:

  • Section 108 of Companies Act, 2013
  • Rule 20 of Companies (Management and Administration) Rules, 2014
  • Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA Circulars: No. 14/2020, 17/2020, 20/2020, 02/2021, 02/2022, 10/2022, 09/2023, 09/2024, and 03/2025
  • SEBI Circulars issued from time to time

The meeting was conducted pursuant to MCA circulars allowing virtual AGMs without physical presence.

Additional Information

  • Notice of AGM dated September 03, 2026 was sent to members and published in Financial Express (English) and Makkal Kural (Tamil) on September 05, 2026
  • Quorum was present throughout the meeting as confirmed by Chairman
  • Electronic voting records will remain with scrutinizer until minutes are approved, then handed to Company Secretary for safekeeping
  • Scrutinizer's report available on company website: www.avalontec.com