Meeting Details
- Date: Wednesday, September 30, 2026
- Time: Commenced at 02:30 P.M. and concluded at 03:01 P.M.
- Location: Conducted through Video Conferencing / Other Audio Visual Means (VC/OAVM)
- Type: Annual General Meeting
Attendees
Directors Present:
1. Mr. Nitinbhai Govindbhai Patel - Chairman Cum Managing Director
2. Mr. Kushal Nitinbhai Patel - Managing Director
3. Mr. Nilesh Hasmukhbhai Kothari - Executive Director
4. Mr. Vinod Kanubhai Rana - Independent Director
5. Mr. Utsav Himanshu Trivedi - Independent Director
6. Ms. Shivani Rajeshbhai Pathak - Independent Director
Key Managerial Personnel in Attendance:
1. Mr. Harsh Kalpeshbhai Shah - Chief Financial Officer
2. Mr. Shyamsunder Panchal - Company Secretary and Compliance Officer
Authorised Representatives Present:
1. Mr. Premnarayan Tripathi - Authorized Representatives cum Proprietor of M/s. PRT & Associates (Secretarial Auditor and Scrutinizer)
2. Mr. Pratik Kaneria - Authorised Representative cum Partner of PKN & Co., Chartered Accountants (Statutory Auditor up to 12-08-2026)
3. Mr. Rahul Mod - Authorised Representative cum Partner of M/s. R J and Associates (Internal Auditor)
4. Ms. Reena Patadiya - Authorized Representatives cum Proprietor of M/s. Patadiya and Co. (Cost Auditor)
5. Mr. Harshdeepsinh Jadeja - Authorised Representative cum Partner of M/s DTA & Associates, Chartered Accountants (Statutory Auditor w.e.f. 12-08-2026)
Proceedings Overview
Mr. Nitin Govindbhai Patel, Chairman Cum Managing Director, chaired the meeting. Mr. Shyamsunder Panchal, Company Secretary, conducted the proceedings. The Chairman shared the company's vision and growth journey, followed by:
- Mr. Kushal Nitinbhai Patel providing a company overview and highlights of FY 2025-2026 and current FY 2026-2027
- Mr. Harsh Kalpeshbhai Shah presenting financial performance for FY 2025-2026 and updates for current financial year
Resolutions Considered
Six resolutions were taken up as per the AGM notice:
Ordinary Business:
1. Adoption of Standalone Financial Statements for the year ended March 31, 2026 (Ordinary Resolution)
2. Declaration of Final Dividend for FY 2025-2026 (Ordinary Resolution)
3. Re-Appointment of Mr. Nitinbhai Govindbhai Patel (DIN: 06626646) who retires by rotation (Ordinary Resolution)
4. Appointment of M/s. DTA & Associates, Chartered Accountants (FRN: 140825W) as Statutory Auditors for five consecutive years from conclusion of 13th AGM until conclusion of 18th AGM in 2031 (Ordinary Resolution)
Special Business:
5. Re-Appointment of Mr. Vinod Kanubhai Rana (DIN: 08160972) as Independent Director for second term of five consecutive years from February 22, 2027 to February 21, 2032 (Special Resolution)
6. Ratification of Remuneration of Cost Auditors for Financial Year 2026-2027 (Ordinary Resolution)
Voting Process and Shareholder Communication
- All resolutions were transacted by remote e-voting and e-voting during the meeting
- E-voting facility remained available until 15 minutes after meeting closure
- The company received no requests from shareholders to speak at the AGM nor any queries via email before the cut-off date (September 23, 2026)
- Shareholders were encouraged to send questions to cs@axitacotton.com
- Annual Report for FY 2025-2026 was circulated electronically in advance, with physical intimation letters sent to shareholders without email addresses
- Shareholders were advised to update KYC details, bank details, and nomination information as per SEBI Circular dated November 3, 2021 (No. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2021/655)
Compliance and Regulatory References
- Conducted in compliance with MCA General Circulars and SEBI Circulars
- Compliant with Companies Act, 2013, Secretarial Standards, and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
- Reference to Regulation 36(1)(b) of SEBI LODR for distribution of annual report
- Results of voting will be disclosed separately to stock exchanges as required under Regulation 44(3) of Listing Regulations