Disclosure under Regulation 44(3) of SEBI LODR Regulations, 2015

Meeting Details

  • Date of Meeting: Wednesday, September 30, 2026
  • Time: 02:00 PM (IST)
  • Location: Registered office of the Company at Plot No. 8-9-10-11, Shreenathji Industrial Estate, Near Kuvadva GIDC, N.H. 27, Kuvadva-360 023, Dist. Rajkot, Gujarat, India
  • Type of Meeting: 12th Annual General Meeting

Shareholder Participation

  • Total shareholders on record date: 16,453
  • Shareholders present in meeting (in person/through proxy):
  • Promoters and Promoter Group: 12
  • Public: 25
  • Video conferencing attendance: Not Applicable for both categories

Resolution Summary and Voting Outcomes

The AGM considered 13 resolutions with the following outcomes:

Resolution 1: Ordinary Business - Approval of Financial Statements
  • Nature: Ordinary Resolution
  • Result: Approved with 100% votes in favor
  • Total votes cast: 80,162,343 (76.3907% of outstanding shares)
  • Category-wise breakdown:
  • Promoters & Promoter Group: 76,102,245 votes (98.2070% of their holding)
  • Public Institutions: 0 votes
  • Public Non-Institutions: 4,060,098 votes (14.7935% of their holding)
Resolution 2: Ordinary Business - Re-appointment of Director
  • Nature: Ordinary Resolution
  • Director: Mr. Kishorkumar Devrajbhai Kakadiya (DIN: 07412684)
  • Promoter interest: Yes
  • Result: Approved with 100% votes in favor
  • Total votes cast: 70,720,685 (67.3932% of outstanding shares)
  • Category-wise breakdown:
  • Promoters & Promoter Group: 66,693,217 votes (86.0650% of their holding)
  • Public Institutions: 0 votes
  • Public Non-Institutions: 4,027,468 votes (14.6747% of their holding)
Resolution 3-12: Special Business - Material Related Party Transactions

All related party transaction resolutions were special resolutions with promoter interest (except Resolutions 10-12 where promoters were not interested). All passed with 100% approval:

Resolution 3: Upsurge Seeds of Agriculture Limited

  • Total votes cast: 49,685,511 (47.35% of outstanding shares)

Resolution 4: American Genetics Seeds Limited

  • Total votes cast: 51,693,998 (49.2618% of outstanding shares)

Resolution 5: Bombay Organic Cold Private Limited

  • Total votes cast: 14,545,843 (13.8615% of outstanding shares)

Resolution 6: Bombay Super Hotel LLP

  • Total votes cast: 5,264,185 (5.0165% of outstanding shares)

Resolution 7: Hariom Super Shop

  • Total votes cast: 4,363,651 (4.1583% of outstanding shares)

Resolution 8: C K Industries

  • Total votes cast: 33,381,661 (31.8111% of outstanding shares)

Resolution 9: Hanumant Trading Co.

  • Total votes cast: 79,999,633 (76.2357% of outstanding shares)

Resolution 10: Bombay Petroleum (No promoter interest)

  • Total votes cast: 43,902,263 (41.8367% of outstanding shares)

Resolution 11: Bombay Super Publication (No promoter interest)

  • Total votes cast: 79,522,343 (75.7808% of outstanding shares)

Resolution 12: Bombay Cold

  • Total votes cast: 49,505,649 (47.1764% of outstanding shares)
Resolution 13: Special Business - Appointment of Independent Director
  • Nature: Special Resolution
  • Director: Mrs. Richa Kaushal Mashru (DIN: 09302729)
  • Promoter interest: No
  • Result: Approved with 100% votes in favor
  • Total votes cast: 80,162,343 (76.3907% of outstanding shares)
  • Category-wise breakdown:
  • Promoters & Promoter Group: 76,102,245 votes (98.2070% of their holding)
  • Public Institutions: 0 votes
  • Public Non-Institutions: 4,060,098 votes (14.7935% of their holding)

Voting Process and Methods

  • Primary method: Remote e-voting through CDSL platform
  • Voting period: September 27, 2026 (9:00 AM) to September 29, 2026 (5:00 PM)
  • Cut-off date: September 23, 2026
  • Physical polling: Not conducted (0 votes through ballot paper/postal ballot)
  • Scrutinizer: CS Vijay Bharatbhai Anadkat, Practicing Company Secretary

Scrutinizer's Report Key Findings

  • Appointment: CS Vijay Bharatbhai Anadkat was appointed scrutinizer for e-voting process
  • Process: Votes were unblocked on September 30, 2026 at 3:50 PM in presence of two witnesses
  • Results: All resolutions passed with 100% assent votes
  • Invalid votes: Noted for various resolutions but did not affect outcomes
  • Compliance: Confirmed process adherence to Companies Act, 2013 and SEBI regulations

Compliance Confirmation

The voting process and results comply with:

  • Section 108 of the Companies Act, 2013
  • Rule 20(4)(xii) of the Companies (Management and Administration) Rules, 2014
  • Regulation 44(3) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015

Additional Information

  • Total outstanding shares: 104,937,280
  • Documents uploaded on company website: www.bombaysuperseeds.com
  • The scrutinizer's report included annexure with witness signatures confirming vote unblocking process