Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015

Clean Max Enviro Energy Solutions Limited (Formerly known as Clean Max Enviro Energy Solutions Private Limited)

Meeting Details

The postal ballot was conducted entirely through remote e-voting without a physical meeting. The voting period commenced on Wednesday, 26 August 2026 at 9:00 AM (IST) and concluded on Thursday, 24 September 2026 at 5:00 PM (IST).

Proposed Resolutions and Implications

The postal ballot contained 32 ordinary resolutions seeking approval for material related-party transactions with the following entities:

1. Clean Max Ahhope Private Limited (Subsidiary)

2. Clean Max Astria Private Limited (Subsidiary)

3. Clean Max Como Private Limited (Subsidiary)

4. Clean Max Kenai Private Limited (Subsidiary)

5. Clean Max Ni Private Limited (Wholly Owned Subsidiary)

6. Clean Max Prithvi Private Limited (Subsidiary)

7. Clean Max Terra Private Limited (Subsidiary)

8. Clean Max Ajanta Private Limited (Subsidiary)

9. Clean Max Vayu Private Limited (Subsidiary)

10. Transaction between CMES Power 2 Private Limited and Clean Max Kenai Private Limited (Fellow Subsidiaries)

11. Transaction between Clean Max Surya Energy Private Limited and Clean Max Terra Private Limited (Fellow Subsidiaries)

12. Clean Max Iguazu Private Limited (Subsidiary)

13. Clean Max Ilgohp Private Limited (Wholly Owned Subsidiary)

14. Clean Max Kanha Private Limited (Subsidiary)

15. Clean Max Karakoram Private Limited (Subsidiary)

16. Clean Max Leo Private Limited (Subsidiary)

17. Clean Max Sphere Energy Private Limited (Subsidiary)

18. Clean Max Teton Private Limited (Subsidiary)

19. Clean Max Beta Private Limited (Step-Down Subsidiary)

20. Clean Max Ganga Private Limited (Step-Down Subsidiary)

21. Clean Max Ichi Private Limited (Wholly Owned Subsidiary)

22. Clean Max Patagonia Private Limited (Subsidiary)

23. Clean Max Roku Private Limited (Wholly Owned Subsidiary)

24. Clean Max San Private Limited (Wholly Owned Subsidiary)

25. Clean Max Shi Private Limited (Wholly Owned Subsidiary)

26. Clean Max Vega Power LLP (Subsidiary)

27. Clean Max Power 4 Private Limited (Subsidiary)

28. Clean Max Yellowstone Private Limited (Subsidiary)

29. Clean Max Emerald Private Limited (Subsidiary)

30. Clean Max Victoria Private Limited (Subsidiary)

31. Clean Max Sapphire Private Limited (Step-Down Subsidiary)

32. Emmvee Energy Private Limited (Associate of Step-Down Subsidiary)

Voting Process and Methods

The voting was conducted exclusively through remote e-voting facilitated by MUFG Intime India Private Limited (formerly Link Intime India Private Limited) at https://instavote.linkintime.co.in/. No physical polling or postal ballot forms were used.

Key Voting Outcomes

Overall Participation

  • Total shareholders as of cut-off date (21 August 2026): 24,526
  • Total votes cast: 42,044,954 shares
  • Percentage of votes polled on outstanding shares: 35.7917%
  • Number of shareholders who voted: 175

Category-wise Voting Breakdown:

Promoter and Promoter Group:

  • Shares held: 57,930,860
  • Votes polled: 0 (0.0000% of shares held)
  • All votes: 0 in favor, 0 against

Public Institutions:

  • Shares held: 30,388,109
  • Votes polled: 25,788,933 (84.8652% of shares held)
  • All votes: 25,788,933 in favor, 0 against (100.0000% in favor)

Public Non-Institutions:

  • Shares held: 29,152,201
  • Votes polled: 16,256,021 (55.7626% of shares held)
  • Votes in favor ranged from 16,256,007 to 16,256,010 across different resolutions
  • Votes against ranged from 11 to 14 across different resolutions
  • Approval percentage: 99.9999% across all resolutions

Resolution-wise Results:

All 32 resolutions were passed with overwhelming majority:

  • Minimum votes in favor: 42,044,940 (99.999967%)
  • Maximum votes in favor: 42,044,943 (99.999974%)
  • Minimum votes against: 11 (0.000026%)
  • Maximum votes against: 14 (0.000033%)

Scrutinizer's Role and Findings

Ms. Nikita Mahavir Kothari (Membership No: F10365, COP: 13507), proprietor of N Kothari & Associates, Company Secretary, was appointed as the scrutinizer. Her key findings include:

  • The e-voting period remained open from 26 August 2026 at 9:00 AM to 24 September 2026 at 5:00 PM IST
  • Voting rights were reckoned as on 21 August 2026 (cut-off date)
  • The company allotted 13,562 equity shares under Employee Stock Option Scheme on 21 August 2026, increasing total shares from 117,471,170 to 117,484,732, but voting rights were provided for 117,471,170 shares as per the cut-off date
  • Votes were unblocked in the presence of two witnesses not employed by the company
  • No invalid votes were cast for any resolution
  • The scrutinizer maintained an electronic register recording assent/dissent with shareholder particulars

Compliance with Laws and Regulations

The voting process was conducted in compliance with:

  • Section 110 of the Companies Act, 2013
  • Rule 20 and Rule 22 of Companies (Management and Administration) Rules, 2014
  • MCA circulars dated 5 May 2020, 8 April 2020, 13 April 2020, and subsequent circulars including 03/2025 dated 22 September 2025
  • Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • SEBI Master Circular No. HO/49/14/14(7)2025-CFD-POD2/I/3762/2026 dated January 30, 2026
  • Secretarial Standard on General Meetings (SS-2) issued by ICSI

Additional Information

The results and scrutinizer's report have been uploaded on:

  • Company's website: www.cleanmax.com
  • RTA website: https://instavote.linkintime.co.in/

The resolutions are deemed to have been approved on the last date of e-voting i.e., Thursday, 24 September 2026.