Meeting Details

The voting was conducted via a remote e-voting process, not a physical meeting. The process was initiated based on a Board of Directors' approval from their meeting held on September 09, 2026. The voting period commenced on Friday, October 09, 2026, at 09:00 Hrs. IST and concluded on Saturday, November 07, 2026, at 17:00 Hrs. IST.

Summary of Proposed Resolutions

Two resolutions were put to vote, as set out in the Postal Ballot Notice dated October 08, 2026:

1. Special Resolution: Transfer of the ISRF Undertaking of the Company pursuant to the provisions of Section 180(1)(a) of the Companies Act, 2013 and Regulation 37A(1) of the SEBI Listing Regulations.

2. Ordinary Resolution: Approval for a Material Related Party Transaction with a joint venture company proposed to be incorporated by Cochin Shipyard Limited and Drydocks World – Dubai FZCO.

Voting Process and Methods

The manner of voting was restricted only to remote e-voting (casting votes electronically) instead of submitting physical postal ballot forms. The facility was provided through Central Depository Services (India) Limited (CDSL). The cut-off date for determining member eligibility was Tuesday, October 06, 2026. The notice was sent only through electronic mode to members whose email addresses were registered.

Key Voting Outcomes

The Scrutiniser, CS Sreekumar P. S. (FCS No. 8130, CP No. 8067), Partner of M/s. SVJS & Associates, Practising Company Secretaries, Kochi, was appointed to conduct the process. He submitted his report to the Chairman on November 09, 2026. The total number of members as of the cut-off date was 9,71,700.

The results are as follows:

Resolution 1: Transfer of ISRF Undertaking (Special Resolution)

  • Total Votes Cast: 20,09,76,398
  • Votes in Favour: 20,09,68,378 (99.9960%)
  • Votes Against: 8,020 (0.0040%)

Resolution 2: Material Related Party Transaction (Ordinary Resolution)

  • Total Votes Cast: 3,43,53,870
  • Votes in Favour: 3,43,46,389 (99.9782%)
  • Votes Against: 7,481 (0.0218%)

Both resolutions were passed with the requisite majority on November 07, 2026.

Compliance and Scrutiniser's Role

The process was conducted in compliance with Sections 108 and 110 of the Companies Act, 2013, read with the Companies (Management and Administration) Rules, 2014, relevant MCA Circulars (including General Circular No. 03/2025), Regulation 44 of the SEBI Listing Regulations, and Secretarial Standard SS-2. The Scrutiniser was responsible for ensuring the process was fair and transparent.