Meeting Details

The postal ballot was conducted via remote e-voting without a physical meeting. The voting period commenced at 9:00 A.M. (IST) on Thursday, October 01, 2026 and ended at 5:00 P.M. (IST) on Friday, October 30, 2026. The record date (cut-off date) was set as Saturday, September 26, 2026, with 33,701 total shareholders on record.

Resolution Details

The ordinary resolution sought "Approval of limits for granting loans to Related Parties by Wholly Owned Subsidiary(ies) (WOS)". The promoter/promoter group was interested in this resolution. This was Item No. 1 under Special Business in the postal ballot notice dated September 25, 2026.

Voting Process and Methods

The voting was conducted exclusively through remote e-voting facilitated by Central Depository Services (India) Limited (CDSL) at www.evotingindia.com. No physical polling or postal ballot voting was conducted. The company sent postal ballot notices via email on Tuesday, September 29, 2026 to all shareholders of record date. Public advertisements were published in Financial Express (English) and Makkal Kural (vernacular) newspapers on Wednesday, September 30, 2026.

Key Voting Outcomes

Overall Results

  • Total valid votes cast: 589,743
  • Percentage of votes in favor: 33.92% (200,061 votes)
  • Percentage of votes against: 66.08% (389,682 votes)
  • Total outstanding shares: 15,519,739
  • Percentage of votes polled on outstanding shares: 3.8%

Category-wise Breakdown

Promoter and Promoter Group:

  • Shares held: 11,026,058
  • Votes polled: 0 (0% participation)

Public - Institutions:

  • Shares held: 86,820
  • Votes polled: 54,408 (62.67% participation)
  • Votes in favor: 525 (0.96% of votes polled)
  • Votes against: 53,883 (99.04% of votes polled)

Public - Non-Institutions:

  • Shares held: 4,406,861
  • Votes polled: 535,335 (12.15% participation)
  • Votes in favor: 199,536 (37.27% of votes polled)
  • Votes against: 335,799 (62.73% of votes polled)

Resolution Outcome

The resolution was NOT passed as it failed to achieve the requisite majority, with 66.08% voting against the proposal.

Scrutinizer's Role and Findings

V Suresh Associates, Practising Company Secretaries, was appointed as scrutinizer. Their responsibilities included:

  • Scrutinizing the postal ballot voting process in compliance with Section 108 and 110 of Companies Act, 2013
  • Ensuring compliance with Rule 20 and 22 of Companies (Management and Administration) Rules, 2014
  • Verifying adherence to SEBI Listing Regulations and various MCA circulars issued between 2020-2025
  • The scrutinizer confirmed that votes were unblocked on October 30, 2026 at 5:00 P.M. (IST) in the presence of two witnesses
  • The scrutinizer's report dated November 02, 2026 confirmed 106 shareholders voted in favor and 37 shareholders voted against the resolution

Compliance Confirmation

The process was conducted in compliance with:

  • Companies Act, 2013 and relevant Rules
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Various MCA circulars issued from 2020-2025
  • SEBI Master Circular No. HO/49/14/14(7)2025-CFD-POD2/I/3762/2026 dated January 30, 2026

Additional Information

The voting results were displayed on the company's website at https://investors.expleo.com/ and on CDSL's e-voting website at www.evotingindia.com. The electronic voting data and relevant records remain in the scrutinizer's safe custody until the Chairman approves and signs the minutes of proceedings.