Meeting Details

The 45th Annual General Meeting of H.P. Cotton Textile Mills Limited was held on Friday, September 18, 2026, at 12:30 PM through Video Conferencing/Other Audio Visual Means. The proceedings were deemed to have been conducted at the Registered Office of the Company at 15th K.M. Stone, Delhi Road, V.P.O. Mayar, Hisar - 125044.

Voting Process

Remote e-voting was conducted from Tuesday, September 15, 2026 at 9:00 a.m. (IST) to Thursday, September 17, 2026 at 5:00 p.m. (IST). E-voting during the AGM was conducted from September 18, 2026 (12:30 p.m. to 01:16 p.m.). Voting was conducted electronically as per Section 107 of the Companies Act, 2013, with no voting by show of hands.

Scrutinizer Appointment

Mr. Mukesh Siroya (Membership No. F5682; CoP No. 4157), Proprietor of M/s. M Siroya and Company, Practicing Company Secretaries, was appointed as Scrutinizer for the remote e-voting and e-voting process. He submitted his report on September 18, 2026.

Shareholder Statistics

Total number of shareholders on record date: 2,667

Shareholders present in the meeting through Video Conferencing:

  • Promoters and Promoter Group: 8
  • Public: 23

Share Capital Structure

Total outstanding shares: 3,922,000

Promoter and Promoter Group shares: 2,545,304 (64.89%)

Public Non-Institutions shares: 1,376,696 (35.11%)

Public Institutions shares: 0 (0%)

Voting Results Summary

All five resolutions set out in the Notice of 45th AGM were approved by shareholders with requisite majority:

Resolution 1: Ordinary Resolution

To consider and adopt the audited standalone financial statements for FY ended March 31, 2026 and reports of Board of Directors and Auditors

  • Total votes polled: 2,439,675 shares (62.20% of outstanding)
  • Votes in favor: 2,439,674 shares (100.00% of votes polled)
  • Votes against: 1 share (0.00% of votes polled)
  • 33 members voted in favor, 1 member voted against

Resolution 2: Ordinary Resolution

To consider and adopt the audited consolidated financial statements for FY ended March 31, 2026 and report of Auditors

  • Total votes polled: 2,439,675 shares (62.20% of outstanding)
  • Votes in favor: 2,439,674 shares (100.00% of votes polled)
  • Votes against: 1 share (0.00% of votes polled)
  • 33 members voted in favor, 1 member voted against

Resolution 3: Ordinary Resolution

To appoint Mr. Raghavkumar Agarwal (DIN: 02836610) as director who retires by rotation

  • Total votes polled: 2,439,675 shares (62.20% of outstanding)
  • Votes in favor: 2,439,674 shares (100.00% of votes polled)
  • Votes against: 1 share (0.00% of votes polled)
  • 33 members voted in favor, 1 member voted against

Resolution 4: Special Resolution

To re-appoint Mr. Vikram Sumatilal Sheth (DIN: 03349632) as Independent Director

  • Total votes polled: 2,439,675 shares (62.20% of outstanding)
  • Votes in favor: 2,439,674 shares (100.00% of votes polled)
  • Votes against: 1 share (0.00% of votes polled)
  • 33 members voted in favor, 1 member voted against

Resolution 5: Special Resolution

To approve revised remuneration of Mr. Raghavkumar Agarwal (DIN: 02836610), Whole-Time Director designated as Executive Director, CEO & CFO for remainder of current term

  • Promoter group was interested in this resolution
  • Total votes polled: 2,439,675 shares (62.20% of outstanding)
  • Votes in favor: 2,439,674 shares (100.00% of votes polled)
  • Votes against: 1 share (0.00% of votes polled)
  • 33 members voted in favor, 1 member voted against

Promoter Voting Pattern

Promoter and Promoter Group voted 2,439,238 shares (95.83% of their holding) across all resolutions, all in favor (100% approval).

Public Non-Institutions Voting Pattern

Public Non-Institutions voted 437 shares (0.03% of their holding) across all resolutions, with 436 shares in favor (99.77% approval) and 1 share against (0.23% opposition).

Document Submission

The disclosure includes:

1. Voting results pursuant to Regulation 44(3) of SEBI Listing Regulations

2. Consolidated Scrutinizer's Report pursuant to Section 108 of Companies Act, 2013 and Rule 20 of Companies (Management and Administration) Rules, 2014

These documents are available on the Company's website at https://www.hpthreads.com/shareholder-meetings.php and on CDSL website at www.evotingindia.com.