Meeting Details

The 8th Annual General Meeting was held on Monday, 21st September, 2026 at the Registered Office of the company situated at 28, Sairam Ind Estate Bamroli, Surat, 394107. The meeting commenced at 11:30 a.m. and concluded at 12:30 p.m.

Record Date and Shareholder Information

Record date: 14/09/2026

Total number of shareholders on record date: 378

Shareholders present in the meeting:

  • Promoters and Promoter group: 3 shareholders
  • Public: 5 shareholders

No shareholders attended through video conferencing.

Scrutinizer Appointment

Abhishek Jhawar of JKPA & Associates (Firm Name: JKPA & Associates, Qualification: CS, Membership Number: F9750) was appointed as scrutinizer by the Board of Directors in the meeting held on 25-08-2026. The scrutinizer's report was issued to the company on 22-09-2026.

Voting Process Details

The company engaged National Securities Depository Limited (NSDL) as the authorized agency for e-voting process.

Remote e-voting period: Thursday, 17th September, 2026 at 9:00 a.m. (IST) to Sunday, 20th September, 2026 at 5:00 p.m. (IST).

Advertisement for the meeting was published in Free Press Gujarat (English Edition) and Lokmitra (Gujarati Edition) on 28.08.2026.

Cut-off date for voting eligibility: Monday, 14th September, 2026.

E-voting at the AGM was provided for members who attended but had not voted through remote e-voting.

Votes were unblocked and verified on 21st September, 2026, around 12:53 p.m. after conclusion of AGM in the presence of witnesses Mr. Prashant Kulshrestha and Mr. Dinesh Prajapat.

Resolution Voting Results

Resolution 1: Adoption of Financial Statements

Description: To consider and adopt the Audited Standalone Financial Statements of the Company for the financial year ended 31st March 2026 and the reports of the Board of Directors and Auditors thereon and the Audited Consolidated Financial Statements of the Company for the financial year ended 31st March 2026 and the reports of the Auditors thereon.

Type: Ordinary Resolution

Promoter Interest: No

Voting Results:

  • Total shares outstanding: 9,865,740
  • Total votes polled: 7,130,465 (72.275% of outstanding shares)
  • Votes in favor: 7,080,065 (99.2932% of votes polled)
  • Votes against: 50,400 (0.7068% of votes polled)

Result: Passed

Breakdown by Category:

  • Promoter and Promoter Group: 6,970,740 shares voted (100% of their holding), all in favor
  • Public Institutions: 0 shares voted
  • Public Non-Institutions: 289,500 shares outstanding, 159,725 shares voted (5.5173% of their holding)
  • In favor: 109,325 shares (68.4458% of their votes)
  • Against: 50,400 shares (31.5542% of their votes)

Resolution 2: Re-appointment of Director

Description: To appoint a director in place of ABHISHEK NILESHKUMAR GOTAWALA (DIN: 08262324), Whole Time Director of the Company, liable to retire by rotation in terms of section 152(6) of the Companies Act, 2013 and being eligible, offers himself for re-appointment.

Type: Ordinary Resolution

Promoter Interest: No

Voting Results:

  • Total shares outstanding: 9,865,740
  • Total votes polled: 7,130,465 (72.275% of outstanding shares)
  • Votes in favor: 7,080,065 (99.2932% of votes polled)
  • Votes against: 50,400 (0.7068% of votes polled)

Result: Passed

Breakdown by Category:

  • Promoter and Promoter Group: 6,970,740 shares voted (100% of their holding), all in favor
  • Public Institutions: 0 shares voted
  • Public Non-Institutions: 289,500 shares outstanding, 159,725 shares voted (5.5173% of their holding)
  • In favor: 109,325 shares (68.4458% of their votes)
  • Against: 50,400 shares (31.5542% of their votes)

Resolution 3: Appointment of Statutory Auditors (Casual Vacancy)

Description: Appointment of M/s. Jain Shrimal & Co., (FRN: 001704C), Chartered Accountants as Statutory Auditors to fill casual vacancy.

Type: Ordinary Resolution

Promoter Interest: No

Voting Results:

  • Total shares outstanding: 9,865,740
  • Total votes polled: 7,130,465 (72.275% of outstanding shares)
  • Votes in favor: 7,080,065 (99.2932% of votes polled)
  • Votes against: 50,400 (0.7068% of votes polled)

Result: Passed

Breakdown by Category:

  • Promoter and Promoter Group: 6,970,740 shares voted (100% of their holding), all in favor
  • Public Institutions: 0 shares voted
  • Public Non-Institutions: 289,500 shares outstanding, 159,725 shares voted (5.5173% of their holding)
  • In favor: 109,325 shares (68.4458% of their votes)
  • Against: 50,400 shares (31.5542% of their votes)

Resolution 4: Appointment of Statutory Auditors (Five Years)

Description: Appointment of M/s. Jain Shrimal & Co., (FRN: 001704C), Chartered Accountants as Statutory Auditors for period of five years and to fix their remuneration.

Type: Ordinary Resolution

Promoter Interest: No

Voting Results:

  • Total shares outstanding: 9,865,740
  • Total votes polled: 7,130,465 (72.275% of outstanding shares)
  • Votes in favor: 7,080,065 (99.2932% of votes polled)
  • Votes against: 50,400 (0.7068% of votes polled)

Result: Passed

Breakdown by Category:

  • Promoter and Promoter Group: 6,970,740 shares voted (100% of their holding), all in favor
  • Public Institutions: 0 shares voted
  • Public Non-Institutions: 289,500 shares outstanding, 159,725 shares voted (5.5173% of their holding)
  • In favor: 109,325 shares (68.4458% of their votes)
  • Against: 50,400 shares (31.5542% of their votes)

Resolution 5: Approval for Material Related Party Transactions

Description: Approval for Material Related Party Transactions

Type: Ordinary Resolution

Promoter Interest: Yes

Voting Results:

  • Total shares outstanding: 9,865,740
  • Total votes polled: 159,725 (1.619% of outstanding shares)
  • Votes in favor: 109,325 (68.4458% of votes polled)
  • Votes against: 50,400 (31.5542% of votes polled)

Result: Passed

Breakdown by Category:

  • Promoter and Promoter Group: 0 shares voted (excluded due to interest)
  • Public Institutions: 0 shares voted
  • Public Non-Institutions: 289,500 shares outstanding, 159,725 shares voted (5.5173% of their holding)
  • In favor: 109,325 shares (68.4458% of their votes)
  • Against: 50,400 shares (31.5542% of their votes)

Invalid Votes

There were no invalid votes across all shareholder categories for any resolution.

Scrutinizer's Report Details

The scrutinizer's report provided detailed voting breakdown by remote e-voting and e-voting at AGM:

Resolution 1:

  • Remote e-voting: 22 members voted with 7,106,015 shares
  • In favor: 7 members, 7,055,615 shares
  • Against: 15 members, 50,400 shares
  • E-voting at AGM: 4 members voted with 24,450 shares
  • All 4 members voted in favor
  • Consolidated: 26 members, 7,130,465 shares voted
  • 99.29% in favor (7,080,065 shares)
  • 0.71% against (50,400 shares)

Similar voting patterns were observed for Resolutions 2, 3, and 4 with identical vote counts.

Resolution 5:

  • Remote e-voting: 19 members voted with 135,275 shares
  • In favor: 4 members, 84,875 shares
  • Against: 15 members, 50,400 shares
  • E-voting at AGM: 4 members voted with 24,450 shares
  • All 4 members voted in favor
  • Consolidated: 23 members, 159,725 shares voted
  • 68.4458% in favor (109,325 shares)
  • 31.5542% against (50,400 shares)

Additional Information

The voting results along with the Scrutinizer's Report are available on the company's website at www.harikantaoverseas.com.

The document was digitally signed by Hardik Kamal Gotawala, Managing Director (DIN: 08262325) on 2026.09.22 at 17:31:41 +05'30'.