Meeting Details

The approval was sought through a postal ballot process without a physical meeting. The cut-off date for determining shareholder eligibility was September 04, 2026. The remote e-voting period was from 09:00 AM on Sunday, September 13, 2026, until 05:00 PM on Monday, October 12, 2026. The resolutions were deemed passed on October 12, 2026, which was the last date of the voting period.

Proposed Resolutions and Implications

Shareholders were asked to approve three Ordinary Resolutions for Material Related Party Transactions:

1. Approval of Material Related Party Transactions with Hitachi Energy Sweden AB

2. Approval of Material Related Party Transactions with Hitachi Energy USA Inc

3. Approval of Material Related Party Transactions with Hitachi Energy Ltd., Switzerland

The promoter/promoter group was noted as being interested in these resolutions. The approvals allow the company to proceed with these significant transactions with its related parties within the Hitachi Energy group.

Voting Process and Methods

The voting was conducted exclusively through remote e-voting via the platform provided by KFin Technologies Limited (https://evoting.kfintech.com). No physical polling or postal ballot forms were used. The process complied with Section 108 and Section 110 of the Companies Act, 2013, read with Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014.

Key Voting Outcomes

Overall Results:

  • Resolution 1 (Hitachi Energy Sweden AB): 99.9795% in favor (6,765,940 votes for, 1,385 against)
  • Resolution 2 (Hitachi Energy USA Inc): 99.9794% in favor (6,765,931 votes for, 1,395 against)
  • Resolution 3 (Hitachi Energy Ltd., Switzerland): 99.9795% in favor (6,765,941 votes for, 1,385 against)

All three resolutions were approved with the requisite majority.

Shareholder Category Breakdown:

Promoter and Promoter Group:

  • Total shares held: 31,786,256
  • No votes were cast by promoters (0 votes for all resolutions)

Public Institutions:

  • Total shares held: 8,333,629
  • Votes polled: 6,449,796 shares (77.3948% of outstanding institutional shares)
  • 100% voted in favor for all three resolutions (6,449,796 votes)
  • 0 votes against

Public Non-Institutions:

  • Total shares held: 4,452,478
  • Votes polled: 317,529-317,530 shares (7.1315% of outstanding non-institutional shares)
  • Approximately 99.56-99.56% voted in favor across resolutions
  • 1,385-1,395 votes against (0.4361-0.4393%)

Participation Statistics:

  • Total outstanding shares: 44,572,363
  • Total votes polled: 6,767,325-6,767,326 shares (15.1828% of total outstanding shares)
  • 4 shareholders abstained from voting in Resolution 1 (2,834 shares)
  • 3 shareholders abstained from voting in Resolutions 2 and 3 (2,833 shares each)
  • 6 shareholders voted less than their total holdings across all resolutions (6,740 shares each)
  • 0 invalid votes were recorded

Scrutinizer's Role and Findings

Pramod S. M. (FCS No.: 7834, CP No.: 13784), Designated Partner of BMP & Co. LLP, was appointed as Scrutinizer by the Board of Directors at their meeting on August 28, 2026. His responsibilities included:

  • Scrutinizing the e-voting process in a fair and transparent manner
  • Verifying votes cast through the KFin Technologies e-voting platform
  • Considering all electronic votes recorded during the voting period
  • Submitting a detailed report of the voting results

The Scrutinizer confirmed that all resolutions were approved by members with the requisite majority and that the electronic data and relevant records would be handed over to the Company Secretary for safekeeping.

Compliance with Laws and Regulations

The company confirmed compliance with:

  • Regulation 44(3) of SEBI (Listing Obligations & Disclosure Requirements) Regulations, 2015
  • Sections 108 and 110 of the Companies Act, 2013
  • Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014
  • MCA General Circulars including No. 14/2020, 17/2020, 20/2020, and 03/2025
  • Secretarial Standard on General Meetings (SS-2) issued by ICSI

Notice of the postal ballot was sent electronically to members with registered email addresses and published in The Hindu Business Line (English) and Vijaya Karnataka (Kannada) newspapers on September 12, 2026.

Signatories and Roles

  • Poovanna Ammatanda: General Counsel and Company Secretary of Hitachi Energy India Limited - signed the submission to exchanges
  • Pramod S. M.: Scrutinizer from BMP & Co. LLP - prepared and signed the scrutinizer's report
  • The vote unblocking was witnessed by Ishika Basu and Disha D of BMP & Co. LLP

Additional Information

The voting results and scrutinizer's report have been made available on the company's website (https://www.hitachienergy.com/in/en/investor-relations/general-meetings#postal-ballot) and on KFin Technologies' website (https://evoting.kfintech.com/).