Meeting Details

  • Meeting Type: 41st Annual General Meeting (AGM)
  • Meeting Date: Tuesday, 8th September, 2026
  • Meeting Time: 12:00 Noon
  • Meeting Location: Registered office of the Company at BG-223, Sanjay Gandhi Transport Nagar, GT Karnal Road, New Delhi-110042

Proposed Resolutions and Implications

The AGM considered five ordinary resolutions:

Item No. 1: To receive, consider and adopt the Audited Financial Statements of the Company for the Financial Year ended 31st March, 2026 and the Reports of the Board of Directors and Auditors thereon, along with the cash flow statements.

Item No. 2: Appointment of Director in place of Ms. Manushree Agarwal (DIN No. 06620217), who retires by rotation in terms of section 152(6) of the Companies Act, 2013.

Item No. 3: Approval of Related Party Transaction(s) with Ganganagar Vehicles Private Limited under Section 188 of the Companies Act, 2013, for availing loan/credit facility and allied transactions up to ₹200 Crores during FY 2026–27.

Item No. 4: Re-Appointment of Mr. Shankar Lal Agarwal (DIN: 01341113) as the Managing Director of the Company, designated as Key Managerial Personnel, for a period of five years w.e.f. 29th June, 2026 to 28th June, 2031.

Item No. 5: Re-Appointment of Mr. Sourabh Agarwal (DIN: 02168346) as the Whole-Time Director of the Company, designated as Key Managerial Personnel, for a period of five years w.e.f. 29th June, 2026 to 28th June, 2031.

Voting Process and Methods

The voting process utilized two methods:

  • Remote e-Voting: Period remained open from Saturday, 5th September, 2026 (09:00 A.M) to Monday, 7th September, 2026 (05:00 P.M) through NSDL's e-voting platform
  • Poll Process: Physical voting conducted at the AGM on 8th September, 2026

Key Voting Outcomes

Overall Participation

  • Total shareholders on record date (1st September, 2026): 478
  • Shareholders present at meeting: 7 (6 Public, 1 Promoter/Promoter Group)
  • Total votes cast across all resolutions: 424,600 shares
  • Percentage of outstanding shares voted: 42.46%

Resolution-wise Results

Item No. 1 - Adoption of Financial Statements

  • Total valid votes: 424,600 (100% in favor)
  • Promoter votes: 418,000 (78.66% of promoter holdings)
  • Public votes: 6,600 (1.41% of public holdings)
  • Invalid votes: None

Item No. 2 - Re-appointment of Ms. Manushree Agarwal

  • Total valid votes: 424,600 (100% in favor)
  • Promoter votes: 418,000 (78.66% of promoter holdings)
  • Public votes: 6,600 (1.41% of public holdings)
  • Invalid votes: None

Item No. 3 - Related Party Transactions

  • Total valid votes: 6,600 (100% in favor)
  • Promoter votes: 418,000 treated as invalid due to related party conflict
  • Public votes: 6,600 (1.41% of public holdings)
  • Invalid votes: 418,000 from promoter group
  • Reason for invalidation: Shareholder holding common directorship with Ganganagar Vehicles Private Limited, making them a related party under Section 188 of Companies Act, 2013 and Regulation 23(4) of SEBI LODR

Item No. 4 - Re-appointment of Mr. Shankar Lal Agarwal as MD

  • Total valid votes: 424,600 (100% in favor)
  • Promoter votes: 418,000 (78.66% of promoter holdings)
  • Public votes: 6,600 (1.41% of public holdings)
  • Invalid votes: None

Item No. 5 - Re-appointment of Mr. Sourabh Agarwal as Whole-Time Director

  • Total valid votes: 424,600 (100% in favor)
  • Promoter votes: 418,000 (78.66% of promoter holdings)
  • Public votes: 6,600 (1.41% of public holdings)
  • Invalid votes: None

Participation Breakdown by Category

  • Promoter & Promoter Group: Held 531,400 shares (53.14% of total)
  • Public Institutions: Held 0 shares
  • Public Non-Institutions: Held 468,600 shares (46.86% of total)
  • All voting occurred through physical poll process - 0 votes through e-voting

Scrutinizer's Role and Findings

  • Scrutinizer: Parul Khetrapal, Company Secretary in Practice and Designated Partner of M/s. GA & Associates, Company Secretaries LLP
  • Appointment Date: 13th August 2026 by Board resolution
  • Responsibilities: Scrutinizing process of e-voting and poll voting
  • Conclusion: All resolutions passed with requisite majority
  • Compliance: Rule 20 and 21 of the Companies (Management and Administration) Rules, 2014 duly complied with

Compliance with Laws and Regulations

The document confirms compliance with:

  • Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Section 108 read with Rule 20 of the Companies Act, 2013
  • MCA Circulars and SEBI Circular dated 13 May 2022
  • Companies (Management and Administration) Rules, 2014
  • Secretarial Standard-2 issued by ICSI

Signatories and Roles

  • Sourabh Agarwal: Whole Time Director & CFO (DIN: 02168346) - Company submission to NSE
  • Parul Khetrapal: Designated Partner, GA & Associates Company Secretaries LLP (Membership No.: A37801) - Scrutinizer's Report
  • Shankar Lal Agarwal: Chairman of the general meeting (DIN: 01341113) - Countersignature

Additional Information

  • Notice and Annual Report sent electronically to shareholders
  • Newspaper advertisement published on 18th August, 2026 in Financial Express (English) and Jansatta (Hindi)
  • Documents available on company website (www.kalyanicommercials.com) and stock exchange websites
  • Voting results uploaded on company website
  • Cut-off date for voting eligibility: Tuesday, 1st September, 2026