Meeting Details

  • Type of Meeting: Postal Ballot
  • Last Date of Receipt of Postal Ballot Forms: June 28, 2026
  • Record Date: May 22, 2026
  • Total Number of Shareholders on Record Date: 14,577

Proposed Resolutions and Implications

The postal ballot notice dated May 16, 2026, contained four ordinary resolutions requiring shareholder approval:

1. Resolution 1: To consider and approve remuneration of Ms. Smita Maroo being related party, having place of profit in the Company.

2. Resolution 2: To consider and approve the appointment and remuneration of Ms. Mansi Maroo being related party, having place of profit in the company.

3. Resolution 3: To consider and approve the appointment and remuneration of Ms. Madhuri Gada being related party, having place of profit in the company.

4. Resolution 4: To consider and approve material related party transaction(s) for provision of financial support by promoter and promoter group director(s).

All resolutions were classified as ordinary resolutions where promoters/promoter groups were interested parties.

Voting Process and Methods

  • Voting Method: Remote e-Voting exclusively (no physical polling or postal ballot forms)
  • E-voting Platform: National Securities Depository Limited (NSDL)
  • E-voting Period: Commenced on May 30, 2026, at 09:00 AM IST and concluded on June 28, 2026, at 05:00 PM IST
  • Notice Distribution: Sent via email only to members whose email IDs were available with the Company/Registrar and Share Transfer Agent as per MCA circulars
  • Scrutinizer: Mr. Dipesh Gosar of M/s. Dipesh Gosar & Co., Practising Company Secretary (Membership No. A23755), appointed by the Board of Directors at their meeting on May 16, 2026

Key Voting Outcomes

Overall Participation

  • Total Outstanding Shares: 28,730,299
  • Total Votes Polled: 396,463 shares (1.38% of total outstanding shares)
  • Number of Voting Members: 86 members participated through e-voting
  • Promoter Participation: Promoters and promoter groups (holding 19,316,920 shares) abstained completely from voting on all resolutions
  • Institutional Participation: Public institutions (holding 0 shares) did not participate
  • Retail Participation: All votes came from public non-institutions (holding 9,413,379 shares), representing 4.21% of their category's shares

Resolution-wise Results

Resolution 1 - Remuneration of Ms. Smita Maroo

  • Votes in Favor: 372,885 (94.05% of votes polled)
  • Votes Against: 23,578 (5.95% of votes polled)
  • Result: PASSED

Resolution 2 - Appointment and Remuneration of Ms. Mansi Maroo

  • Votes in Favor: 372,785 (94.03% of votes polled)
  • Votes Against: 23,678 (5.97% of votes polled)
  • Result: PASSED

Resolution 3 - Appointment and Remuneration of Ms. Madhuri Gada

  • Votes in Favor: 372,898 (94.06% of votes polled)
  • Votes Against: 23,553 (5.94% of votes polled)
  • Result: PASSED

Resolution 4 - Material Related Party Transactions for Financial Support

  • Votes in Favor: 373,006 (94.08% of votes polled)
  • Votes Against: 23,457 (5.92% of votes polled)
  • Result: PASSED

Scrutinizer's Role and Findings

Mr. Dipesh Gosar submitted his report on June 29, 2026, with the following key findings:

  • The e-voting process was scrutinized in a fair and transparent manner
  • Votes were unblocked on June 28, 2026, at 9:30 PM for scrutiny
  • Shareholding was matched/confirmed with the Register of Members as of May 22, 2026
  • Only votes cast through electronic means up to 5:00 PM on June 28, 2026, were considered
  • No physical postal ballot forms were received, so related reporting requirements were not applicable
  • All e-registers and records relating to e-voting were emailed to the Company Secretary for safe custody

Compliance with Laws and Regulations

The company confirmed compliance with:

  • Regulation 30 and 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Section 110 of the Companies Act, 2013 read with Rule 22 of the Companies (Management and Administration) Rules, 2014
  • MCA General Circular Nos. 14/2020, 17/2020, and 3/2025 regarding electronic communication and voting

Additional Information

  • Company Website: https://www.shemarooent.com/investors
  • Voting Results Availability: Available on company website and NSDL website (www.evoting.nsdl.com)