Meeting Details

The 25th Annual General Meeting of Sonam Limited was held on June 25, 2026, at 04:30 p.m. through Video Conferencing (VC) / Other Audio Visual Means (OAVM). The meeting was convened for equity shareholders to vote on six resolutions contained in the notice dated May 29, 2026.

Voting Process and Methods

The company appointed National Securities Depository Limited (NSDL) as the service provider for electronic voting. Remote e-voting was available from Monday, June 22, 2026, at 09:00 A.M. until Wednesday, June 24, 2026, at 05:00 P.M. Additionally, e-voting facility was available during the AGM for shareholders who had not cast their votes remotely. The cut-off date for determining voting eligibility was June 18, 2026. Voting rights were proportional to shareholding in the paid-up share capital as of this date. An advertisement was published in Western Times (English and Gujarati editions) on June 3, 2026, as per Rule 20 of the Companies (Management and Administration) Rules, 2014.

Scrutinizer Appointment and Role

Dhara Patel, Practicing Company Secretary (COP: 10979, Membership: 29198), was appointed as Scrutinizer by the Board of Directors. Her responsibility was to scrutinize the e-voting process and prepare a consolidated report of votes cast for and against each resolution based on data from NSDL. The electronic voting system was locked by NSDL after voting closed and was unblocked on June 25, 2026, after the AGM conclusion, witnessed by Tanishk Porwal and Dev Shah (non-employees of the company).

Key Voting Outcomes

Resolution 1: Ordinary Resolution - Adoption of Audited Standalone Financial Statements

  • Total members voted: 40
  • Total valid votes cast: 27,497,790
  • Votes in favor: 27,497,790 (100%)
  • Votes against: 0
  • Invalid votes: 0

Resolution 2: Ordinary Resolution - Appointment of Mrs. Deepa Jayeshbhai Shah (DIN: 01981533) as Whole-Time Director

  • Total members voted: 32
  • Total valid votes cast: 4,575,086 (100% in favor)
  • Votes against: 0
  • Invalid votes: 22,922,704*

*Votes cast by relatives of the concerned director were excluded as per Companies Act 2013 and SEBI LODR Regulations.

Resolution 3: Ordinary Resolution - Approval of Material Related Party Transactions

  • Total members voted: 32
  • Total valid votes cast: 4,575,086 (100% in favor)
  • Votes against: 0
  • Invalid votes: 22,922,704*

*Votes cast by Promoter and Promoter Group shareholders were excluded as interested parties under Regulation 23 of SEBI LODR Regulations.

Resolution 4: Special Resolution - Confirmation of Mrs. Tanishka Anilbhai Dhamejani (DIN: 11317808) as Non-Executive Independent Director

  • Total members voted: 40
  • Total valid votes cast: 27,497,790 (100% in favor)
  • Votes against: 0
  • Invalid votes: 0

Resolution 5: Special Resolution - Re-appointment of Mr. Suresh Somnath Dave (DIN: 08111653) as Independent Director

  • Total members voted: 40
  • Total valid votes cast: 27,497,790 (100% in favor)
  • Votes against: 0
  • Invalid votes: 0

Resolution 6: Special Resolution - Confirmation of Remuneration of Mr. Harshil Jayeshbhai Shah

  • Total members voted: 32
  • Total valid votes cast: 4,575,086 (100% in favor)
  • Votes against: 0
  • Invalid votes: 22,922,704*

*Votes cast by relatives of the concerned director were excluded as per Companies Act 2013 and SEBI LODR Regulations.

Compliance and Signatories

The report confirms compliance with the Companies Act, 2013, relevant Rules, MCA circulars, and SEBI LODR Regulations, 2015. All electronic voting records were handed over to Mr. Jayeshbhai Chhabildas Shah, Chairman cum Managing Director (DIN: 00500814), for safe preservation. The report was signed by Dhara Patel, Practicing Company Secretary, on June 26, 2026, with UDIN: A029198H000694247.