Meeting Details

The approval was sought through a postal ballot process without a physical meeting. The cut-off date for determining shareholder eligibility was Friday, October 09, 2026. The e-voting period commenced on Wednesday, October 14, 2026 at 10:00 A.M. and concluded on Thursday, November 12, 2026 at 5:00 P.M.

Proposed Resolution

The single resolution put to vote was: 'Appointment of Statutory Auditor for a period of 5 Years from F.Y. 2026-27 to F.Y. 2030-31'.

Voting Process and Methods

The company availed the e-voting facility offered by National Securities Depository Limited (NSDL) for conducting the voting by shareholders. The process was conducted entirely through electronic means (postal ballot) without physical polling.

Key Voting Outcomes

Total Votes Cast

  • Total number of shareholders who voted: 52
  • Total number of valid votes cast: 30,802,287
  • Number of invalid votes: 0

Voting Results Breakdown

  • In Favor of Resolution: 49 shareholders cast 3,07,99,735 votes, representing 99.9917% of total valid votes
  • Against Resolution: 3 shareholders cast 2,552 votes, representing 0.0706% of total valid votes
  • Invalid Votes: 0 shareholders cast 0 votes, representing 0% of total votes

Participation by Shareholder Category

The document does not provide a specific breakdown of participation by promoter, public, or institutional categories.

Scrutinizer's Role and Findings

NVB & Associates, Practising Company Secretaries, were appointed as Scrutinizers for the postal ballot process. Their responsibilities included:

  • Verifying e-voting data after the voting module was disabled by NSDL
  • Unblocking electronic votes in the presence of two witnesses not employed by the company
  • Scrutinizing and matching e-votes with the shareholding/beneficiaries list
  • Verifying votes cast for and against the resolution
  • Identifying and excluding any invalid votes
  • Considering all e-voting received by the deadline of November 12, 2026 at 5:00 P.M.

The scrutinizer confirmed that the management is responsible for compliance with Companies Act requirements, while their role was limited to reporting vote outcomes based on NSDL-generated reports.

Compliance with Regulations

The process was conducted in compliance with:

  • Section 110 of the Companies Act, 2013
  • Rule 22 of the Companies (Management and Administration) Rules, 2014
  • Regulation 44 of the SEBI (LODR) Regulations, 2015
  • Section 109 of the Companies Act, 2013 and Rule 21(2) of the Companies (Management and Administration) Rules, 2014 (for scrutinizer report format)

Signatories and Roles

  • Amay Vatsalya: Whole-time Director and CFO of Vaxtex Cotfab Limited (DIN: 09330694), signed the company's disclosure letter dated November 13, 2026
  • Nithish Bangera: Proprietor of NVB & Associates, Practising Company Secretaries (COP no. 16069, M. No. 12268), signed the scrutinizer's report with UDIN: A012268H002222102 and Peer Review No.: 1692/2022

Additional Information

The scrutinizer emailed soft copies of the detailed list of equity shareholders who voted 'FOR', 'AGAINST', and those with invalid votes to the Whole-time Director of the company. The company's registered office is at 306, Sarthik Complex, Nr. Iscon Cross Road, Satellite, Ahmedabad - 380015, with CIN: L35105GJ2005PLC076930.