Meeting Details

The 44th Annual General Meeting (AGM) of Zenith Exports Limited was held on Thursday, 24th September 2026 at 11:30 A.M. (IST) through Video Conferencing (VC) or Other Audio-Visual Means (OAVM). The deemed venue was the Registered Office of the Company at 19, R. N. Mukharjee Road, Kolkata, West Bengal, India, 700001.

Proposed Resolutions and Implications

Three ordinary resolutions were proposed:

1. To receive, consider and adopt the Audited Standalone Financial Statements for the financial year ended 31st March 2026, together with Reports of the Board of Directors and Auditors

2. To appoint Mrs. Urmila Loyalka (DIN: 00009266) as Director who retires by rotation and offers herself for re-appointment

3. Increase in Managerial Remuneration of Mr. Varun Loyalka (DIN: 07315452), Managing Director of the Company

Voting Process and Methods

The voting process utilized both remote e-voting and e-voting during the AGM:

  • Remote e-voting period: Monday, September 21, 2026 at 09:00 A.M. to Wednesday, September 23, 2026 at 5:00 P.M. through NSDL
  • E-voting during AGM: Available for shareholders who attended the AGM but did not cast votes remotely
  • Cut-off date for shareholder eligibility: Thursday, 17th September 2026

Key Voting Outcomes

Resolution 1: Adoption of Financial Statements

  • Total votes cast: 3,375,833 (62.5587% of outstanding shares)
  • Votes in favor: 3,375,406 (99.9874%)
  • Votes against: 427 (0.0126%)
  • Invalid votes: 0

Resolution 2: Re-appointment of Mrs. Urmila Loyalka

  • Total votes cast: 3,375,833 (62.5587% of outstanding shares)
  • Votes in favor: 3,375,406 (99.9874%)
  • Votes against: 427 (0.0126%)
  • Invalid votes: 0

Resolution 3: Increase in Managerial Remuneration for Mr. Varun Loyalka

  • Total votes cast: 3,375,833 (62.5587% of outstanding shares)
  • Votes in favor: 3,375,405 (99.9873%)
  • Votes against: 428 (0.0127%)
  • Invalid votes: 0

Participation Breakdown by Shareholder Category

Promoter and Promoter Group (2,457,556 shares)

  • 100% participation through e-voting only
  • 100% voted in favor on all three resolutions
  • No votes against from promoters

Public Institutions (0 shares)

  • No participation in voting

Public Non-Institutions (2,938,694 shares)

  • Participation: 918,277 votes (31.2475% of shares held)
  • Votes in favor: 99.9534-99.9535% across resolutions
  • Votes against: 427-428 votes (0.0465-0.0466%)

Scrutinizer's Role and Findings

Vivek Mishra (FCS No. 8540 & CP 17218), Partner of M/s. M & A Associates, was appointed as Scrutinizer. The scrutinization process involved unblocking votes from the NSDL e-voting website in the presence of two independent witnesses: Mr. Navin Mehta and Ms. Sweta Seth. The Scrutinizer confirmed that all resolutions were passed with requisite majority and the voting process complied with applicable regulations.

Compliance Confirmation

The disclosure confirms compliance with:

  • Section 108 of the Companies Act, 2013
  • Rule 20 of the Companies (Management and Administration) Rules, 2014
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA Circulars and SEBI Circulars regarding e-voting procedures

Additional Information

The voting results and Scrutinizer's Report are available on the company's website (www.zenithexportslimited.com) and NSDL's website (www.evoting.nsdl.com). The AGM Notice was dispatched electronically on September 2, 2026, to all members with registered email addresses.