Key Requirements and Deadlines

The SEBI circulars mandate all listed companies to record the following details for holders of physical securities:

  • Permanent Account Number (PAN)
  • Address with PIN code
  • Mobile Number
  • Bank Account details
  • Specimen Signature
  • Email ID (optional)
  • Choice of Nomination (optional)

A key deadline is April 1, 2024. For physical folios where these details are not updated, dividend/interest payments shall be paid only through electronic mode with effect from this date, but only upon furnishing all the aforesaid details in entirety.

If a shareholder updates their details after April 1, 2024, they will receive all dividends/interest declared from that date until the date of updation, pertaining to the securities held, after the updation is complete.

Submission Process and Responsible Party

Shareholders are requested to submit the required information to the company's Registrar and Transfer Agent (RTA), M/s. MUFG Intime India Private Limited (CIN: U67190MH1999PTC118368).

The required forms are:

  • Form ISR-1: Request for Registering PAN, KYC Details or Changes / Updation Thereof
  • Form ISR-2: For banker's attestation of signatures (enclosed with the letter but not provided in the data text)
  • Other relevant forms for nomination (SH-13, SH-14) or opting out (ISR-3)

Submission can be made via one of three methods:

1. In-Person Verification (IPV): The registered shareholder must visit the RTA's office personally with original documents.

2. Hard Copy: Submission of self-attested photocopies of relevant documents by post.

3. E-Sign: Uploading scanned copies of KYC documents with an e-signature via email (kyc1@in.mpms.mufg.com) or the RTA's website (https://web.in.mpms.mufg.com/KYC/index.html).

Supporting Documents

Shareholders must provide self-attested copies of several documents, including:

  • PAN Card copies of all holders (mandatorily linked to Aadhaar effective July 1, 2023)
  • Proof of Address (if changed)
  • Original cancelled cheque leaf or bank attested passbook/statement for bank details
  • Client Master List (CML) of Demat Account, if applicable
  • Banker's attestation for specimen signature (Form ISR-2)

Financial and Operational Impact

The primary financial impact relates to dividend payments. Failure to comply will delay the receipt of dividends until all KYC details are furnished, after which payments will be made electronically. There is no disclosed quantified financial impact on the company's operations or cash flows from this compliance exercise itself.

Additional Information

The prescribed forms are available on the company's website (www.pidilite.com) and the RTA's website (https://web.in.mpms.mufg.com/).

The letter was signed by Manisha Shetty, Company Secretary, on behalf of Pidilite Industries Limited.